Difficulty: novice
Content
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Learning Objectives
After reading this article, you’ll be able to:
Know the different license types
Different
What license types are there
Licenses decide the authorizations basics for every user. The license type is set on the user and can be found on the user page:
At this moment we use 5 different licenses:
Requestor: Can only create and change (own) reservations,
requests and visitors. Also has limited view rights.Limited user: Can additionally modify objects that he has not created himself (via a workflow task).
Full user: This license gives the user the rights to create and modify all objects.
System Administrator: A Spacewell system user license.
What we mean with authorization basics is that if a user has a Requestor license, it will never be able to create and modify all objects, because they will not be able to obtain the User profile/groups that are needed to do so. So the most basic level of authorization is given to a user by their license.
Licenses can only be assigned if enough licenses are available. This can be checked on the system administrator's startboard or via Admin-> Setup.
Commonly used license types
Requestor: Can only create and change (own) reservations, requests and visitors. Also has limited view rights.
Limited user: Can additionally modify objects that he has not created himself (via a workflow task).
Full user: This license gives the user the rights to create and modify all objects.
Support licenses
Administrator: admin license typically used for automated user such as webservice users, and sometimes for admin users.
Special user: special license for (customer) specific cases. Usually not needed.
System Administrator: It is not possible to login with a user that had this license type. Used solely for the user that is set in the field “client.adminSystemUserId”.
Support: currently not in use.
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For normal day-to-day use only three license types are used: Requestor, Limited user, and Full user. |
Required license for user groups
Specific user User groups might require a certain license. Editing properties (GOB-G007 - an example user group) for example would require a full user license: the user should not only be allowed to to view/edit objects made by the user, but they should be able to edit any property, thus need Editing properties, for example requires a full user license. More on user groups can be found in User groups.
In the fmb it has been decided for each user group what the minimum required user license is. This is done on the User group page:
This means that for users with a profile containing one or more of the groups requiring a license, Workplace will notify you when assigning a profile to a user with a license that does not comply with the license required in the user groups.
The table below describes what (commonly used) license type suffices depending on the “: Minimum license required” setting
Minimum license required setting | What license type does the user need to make use of this group? |
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Requestor | Requestor, Limited user, or Full user |
Limited user | Limited user, or Full user |
Full user | Full user |
When assigning a user profile to a user, Workplace checks if license type of the user matches the minimum required license type in all of the groups in that profile.
Summary
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