How to make a reservation?

Create a reservation

You can make a reservation by using the following button on your startBoard.

When creating a reservation, the fields with an asterisk (*) are mandatory.

1. Requestor: For whom is the reservation. You can create a reservation for your colleague by changing the requestor. Note: the reservation that is created will appear in the list of reservations of your colleague and not in your own overview!

2. Type: the type determined the options available when making a reservation. For example, some types might not allow catering to be added to the reservation, where other types can only be used to reserve a company car. The details of the types are determined by the system administrator

3. Subject: subject of the meeting

4. Property: in what property does the reservation take place. This setting acts as a filter for the items (areas, equipment, etc.) that can be added to the reservation

5. From/ Until: start - and end time of the reservation

6. Persons: how many people will attent the meeting

7. Arrangement: choose a seating arrangement. This field acts as a filter for the areas that can be added to the reservation. You can leave this field empty if the seating arrangement does not matter or if you simply want to see all available areas

8. Now press the button “Show availability”

9. Depending on the input so far (type, property, etc.), the list of items that can be added to the reservation is shown/ updated

   

10. In the tabs on the bottom of the page, select the items (e.g. areas and catering) you want to add to the reservation by clicking on the checkbox

    1. For example: in the ‘Available areas’ tab > select a room > navigate to the ‘Catering’ tab > add two catering items

       

11. Click on the button “Next step”

12. On this screen you can check if everything is correct. Severval quick access options are available to change the reservation, e.g.:

    1. Add remarks

    2. Delete areas

    3. Duplicate catering items (for example to add ‘coffee’ a second time)

    4. Add/ delete visitor

13. Click on ‘Previous step’ if you want to change the reservation ir , or press the “Confirm reservation” button to finalize the reservation.

Reservation overview

You can see an overview of your request by using the following button on your startboard

In the next screen, you can choose for which period you want to see your reservations by adjusting the “Starttime since” and “Starttime until” and then press the “Search” button.

All your reservations will be listed as shown below.

How to make a recurring reservation?

If you have the option to create recurring reservations, you will have the additional button “Create reservation schedule“. This button is available: 1) on the screen where you confirm a newly created reservation, and 2) when you open a reservation in the status ‘Confirmed’.

Let`s create a new reservation:

Press the “Reservation +” button on your startboard

Fill in the requested fields, Press the button “Show availability,” and choose one of the options. Press “Next step.”

You can confirm your reservation on this screen and see the “Create reservation schedule” button. Press it to create a recurring reservation.

After pressing the button, you will see a pop-up warning that the current reservation will be converted to a periodic reservation. Press ok to continue.

After pressing OK, the recurring reservation is created.

Now you can add the details of the recurring reservations:

• The time of the reservation

• The recurrence daily, weekly, monthly, and yearly.

• The start date of the series

• An end date or the total number of occurrences

If you are satisfied with the setting, press “Create/submit/update Reservations” to confirm the recurring reservation.

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