Difficulty: novice
Content
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Learning Objectives
After reading this article, you’ll be able to:
Read the Opportunity Simulator Dashboard
What is Opportunity Simulator
provides insight in the historical?
Through historical* occupancy data, Opportunity Simulator allows you to
calculate possible m2 and cost savings, and
simulate shrink and growth scenario’s, that answer following questions:
How many people can be added to a building, floor or zone without the risk of not having enough space available?
What is the impact on the opportunity (m2, cost or # people) when implementing a 1 hour, 2 hour or 4 hour clean desk policy?
Make an impact analysis when simulating between no risk simulations and x% risk simulations
Visualize and calculate the differences between a full building flexible desk concept and a flexible desk concept at floor or zone level
Objectives | Questions | Benefits |
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Total Cost | ||
Reduce m2 and reduce rental cost | Should we terminate a lease? | End lease of complete building or consolidate buildings. |
Can we consolidate sites? | ||
Can we downsize a location? | End lease on part of building | |
Sub-rent part of building | ||
Can we reduce the number of workplaces provided per BA or space? | Understand the potential for optimization of work spaces | |
Increase # people per m2 / support business growth | Can we place an additional team in a building or on a floor, zone/neighborhood? | No extra rental cost related to business growth |
Should we extend a lease? | ||
What sharing ratio would be optimal for which team? | Understanding of sharing ratio potential | |
Could we change from fixed to flex desk seating? | No extra rental cost or end lease or sub-lease | |
Reduce operational cost / FM cost | Can we reduce our operation cost of space? | Create “low used” floor or zone to reduce FM cost |
Employee Experience - Nice place to work | ||
Better mix of space types (availability in line with need) | Can we optimize the portfolio or can we improve the space type mix? | Increase added value per space type and/or improve interactions and efficiency |
Where are the areas in our offices which need to be repurposed? | ||
Do we need to add certain workplace types? | ||
Do we need additional office space? | ||
How is our space mix compared to the market? | Understanding the market of space management | |
Bring flexibility in choice of the space | Do we need to change the layout of a space? Should we promote a more flexible work culture to increase Employee Experience? | Improved efficiency and interaction |
Reduce number of “not popular” work spaces | ||
Change behavior of users | ||
Enable collaboration | ||
Brand Perception | ||
Bring innovation by lead by example | Should we promote a more flexible work culture to increase innovation? | Perception by customers of being an innovative company |
Strategic Decisions | ||
Collect qualitative data and insights for future real estate or workplace projects | How much space should we take up at a new site or building? | |
Do we need to move? | ||
How is the building performance ratio compared to best practice? | Understand the performance of the building (usable/Grossratio) | |
How is our space mix compared to the market? | Understanding the market of space management | |
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Opportunities need to be analyzed per building or floor → still the case? |
“Workspaces simulator” page
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*Historical data means that the visualized data in the dashboard was gathered until yesterday.
“Opportunity Simulator” page
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The outputs of the opportunity simulator need to be validated together with many variables of the customers real estate strategy like: Flex workspace or fixed, clean desk or not, personal offices or shared offices, offices as meeting rooms, booking systems, flexibility rental agreement, move or stay possibilities, … The opportunity simulator is a simulation toolkit for the space manager/expert and does not replace the knowledge of a space manager/expert |
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Calculation of the maximum possible m2 reductions / cost savings in case of average occupancy has been taken into account. This means that every day of the week and every hour of the day the company would have the same occupancy scores. This is only possible if the company would only work with 100% reservable work-, concentration- and collaboration spaces. Calculation of ‘no risk’ m2 reduction (vacancy)/ cost savings in case of max occupancy has been taken into account. This means that everybody will still at all times have the needed work and collaboration space available when needed. Simulation of potential of m2 reduction (vacancy)/ cost savings in case of x% of the max occupancy has been taken into account. This means that in some moments there will be an under capacity of work or collaboration spaces if the same work pattern would be used. By moving some peak moments into moments of less occupancy these moments of under capacity can be solved for 100% meaning that everybody will at all times have the needed work and collaboration space available when needed. |
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Vacancy concept is highlighted in yellow    Remark: When “% workplaces available” = 100%, this is a so called ‘no risk’ vacancy Simulation with 100% workplaces available – ’no risk’ vacancy  Simulation with 90% workplaces available – ’10% risk’ vacancy  |
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To be able to simulate the impact of occupied spaces (laptop, papers, …) without being physically present (going to toilet, coffee, meeting) we have introduced the passive occupancy concept. The passive occupancy is aggregating the active occupancy (sensor data) to one, two or four hours depending on the used clean desk concept or aggregation level (1/2/4) 
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“Workspaces simulator” page
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“Impact analysis” page
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More information
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