Beware: the anonymization task is executed once per day and cannot be undone!

Archived users

Setup

Via ‘Client settings’ > ‘Authentication’ tab, it is possible to indicate that all users who have been archived (Manually or via a custom script after an active directory integration) must be anonymized automatically X days after being archived.

How does this work?

Anonymizing archived users will automatically:

• Pseudonymize (Clear the field or replace with “*”) all the relevant default fields on the system users, as well as the linked contact and person object.

• The email address field is emptied.

• The linked contact and person will also be archived during the process if not already archived.
  

Reservations

Setup

Via “Module settings” > “Reservations” tab, it is possible to indicate that reservations must be anonymized automatically X days after the end time of the reservation.

How does it work?

This will automatically anonymize all reservations by:

• Replacing the name and description with a “*”

• Changing all the contact fields to the general system administrator and for any directly linked objects (Reservation items, workflow case, etc.).

• Any visitors or participants linked to the reservation are decoupled from the reservation.

• If the reservation is part of a recurring reservation, the recurring reservation is anonymized once the last reservation of the series is anonymized.

Visitors

Setup

Via ‘Module settings’ > ”Visitors” tab, it is possible to anonymize visitors automatically x days after departure. Cancelled visitors are also anonymized.

How does it work?

Anonymizing visitors will replace the visitor’s name with X days after the departure of the visitor, the name of the visitor will be replace a ‘-.’

• Once per day, system data is anonymized. Which data is determined by the client and module settings.

• Anonymization cannot be undone!