Contextual access per
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building
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Assigning access rights in the context of a property is a helpful way to separate the property data in Workplace Management. When a user has contextual rights to a particular property or area in the system, they cannot see or edit the property information for the properties or areas to which they do not have contextual rights. Moreover, contextual rights will also hinder the possibility of creating objects such as requests, reservations, and purchase orders for properties to which they do not have access.
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To use contextual access to properties, Module settings must switch this setting on> Master Data > Properties and areas. |
Contextual access groups
There are three access right groups that can be set in the context of a property:
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There are two ways of managing contextual access to a property or area.
1. Via the instance page of the property or area
When contextual access to properties has been activated in the environment, there will be a new tab, “Authorized users,” on the instance page of a property or area. The list of users with contextual access to a particular property or area can be managed via this tab.
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Navigate to a property or area;
Click on the “Authorized” users tab;
Add a user who should have access to this property;
Select the desired access right group;
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2. Via the system user page
When contextual access to properties has been activated in the environment, two new tabs, “Properties to which this user is authorized” and “Areas to which this user is authorized,” are made available on the system user page.
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Select a system user;
Click on the tab “Properties to which this user is authorized.”
Click on the “Add” button.
Select the properties the user should have access to
Click “Assign selected properties”
Select the desired contextual group(s)
Example of contextual access rights on properties
The example below shows that the properties that become selectable when creating an object, such as a request, are determined by the user’s authorization rights.
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