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Requests: Connecting requests to specific buildings or areas helps the Service Desk quickly locate and resolve issues. Tracking open or total requests per building or area also assists in resource and maintenance management.
Reservation Management: Reserving areas within buildings becomes easier, ensuring efficient use of space and better room availability.
Contracts: Linking Buildings or areas to contracts ensures the cost can be tracked per building or area. Leading to better and more data-driven strategic decision-making.
Comprehensive Portfolio Management:
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If this should not be the case (e.g. user should only be able to see/select specific buildings or only be able to edit specific buildings or parts of a building (all areas of a given floor), contextual access should be enabled via Module settings → Buildings and areas: Contextual access to buildings (or directly via the module activation). For more information, see: contextual access.
Additional categories
If the default building or area categories (described in the Master data Buildings & Areas module) are not sufficient, additional categories can be added. See Master data Buildings & Areas module for more information on this.
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As for every new module, use the ‘Module activation’ option on the administrator startboard (only available for level 2 and level 3 admins). For more general information about these 'Module activation' options, see Module activation.
4.1 Prerequisites before activating this module
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Reference | Name | Description |
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FMB-F-021 | Import buildings | This can be used to import buildings of the customer. |
FMB-F-022 | Import areas | This can be used to import the areas of the customer's building. |
FMB-F-025 | Import user access in context op of building | This import becomes available if contextual access to buildings is enabled and can be used to import which users should have access to view or edit which building. |
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Reference | Name | Description | License needed |
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GOB-G022 | 2.View buildings and areas | The group gives view viewing rights on buildings and areas. Is It's only relevant if contextual access is used, otherwise, all system groups give access to buildings and areas (within the context of a process: if you’re authorized to create requests, one can link any building if contextual access is not used). | Requestor |
GOB-G007 |
| The group gives edit rights on buildings and areas. If contextual access is enabled, this can also be given in the context of specific buildings to users. | Full user |
FMB-G140 |
| If contextual access to buildings is used (Settings, master data), this group can be assigned to users to access the navigation menu option "Buildings". Access to specific buildings should be given via the "View buildings" or "Edit buildings" group (in the context of a building). If users are given the group "View buildings" or "Edit buildings" overall, they already have access to the navigation menu option "Buildings" with that group. | Limited user |
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