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By default, every user can select every asset in other processes if linking an asset is enabled for that module (e.g., every user allowed to create a request is by default able to select every asset when creating a request as long as assets are used in the request module). The same applies to users authorized to create and edit assets, as by default, this system group (3. Edit assets) is assigned to a user overall, thus applying to every asset.

If this should not be the case (e.g., user should only be able to see/select specific assets or only be able to edit specific assets (e.g., all assets of a specific building), contextual access should be enabled via Module settings → Assets: Contextual access to assets (or directly via the module activation). For more information, see: contextual access.

Additional categories

If the default asset categories (described in the Master data Asset module are not sufficient, additional categories can be added. See Master data Asset module for more information on this.

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As for every new module, use the ‘Module activation’ option on the administrator startboard (only available for level 2 and level 3 admins). For more general information about these 'Module activation' options, see Module activation.

4.1 Prerequisites before activating this module

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• Contextual access to assets: This will enable contextual access to the assets. See before and contextual access

After starting the module activation, the assets-related imports become available to download in the next step. For more details, see further down (Data imports).
Starting the module activation will also enable the relevant user groups, and these can be assigned to user profiles via the User profile management dashboard, which can be found on the admin's startboard. For more details, see further down (User groups and profile suggestions).

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For the user manual with a more step-by-step explanation of the assets module: User manual: Master data assets

9. Q&A

Waiting for questions to be answered.