Content Comparison

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This module activation is about the integration of the Reservation module and relevant master data with Workplace Experience. For more information on the content of these modules, including detailed descriptions of some of the core components, see these articles in the Application Managers part:

• Reservation module

• Master data: Buildings and areas module

• Master data: Asset module (applicable based on the setting in the module activation down below)

• Master data: Catalog items (applicable based on the setting in the module activation down below)

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• Reference Workplace Experience tenant: Enter the Workplace Experience tenant reference. The reference can be found in Workplace Studio as a prefix to the username. For example axxprod1.username.

• New buildings to Workplace Experience: Determine whether all new buildings are automatically exported to Workplace Experience or whether the buildings are manually added to the External app.

• New areas to Workplace Experience: Determine whether all new areas are automatically exported to Workplace Experience or whether the areas are manually added to the External app.

• New users to Workplace Experience: Determine whether all new system users are automatically exported to Workplace Experience or whether the system users are manually added to the External app.

• Reserve assets (equipment): New reservable assets to Workplace Experience: Determine whether all reservable assets are automatically exported to Workplace Experience or whether the reservable assets assets can be reserved. Enabling this will also enable the option to set this setting per reservable type (if reservations are created via Workplace management) or the option to automatically add new assets to the Workplace Experience external app, if Workplace Experience is used to create reservations.

• New reservable assets to Workplace Experience: Determine whether all reservable assets are automatically exported to Workplace Experience or whether the reservable assets are manually added to the External app.

• Reserve catering (services): Determine whether catalog items can be reserved. Enabling this will also enable the option to set this setting per reservable type (if reservations are created via Workplace management) or the option to automatically add new reservable catalog items to the Workplace Experience external app, if Workplace Experience is used to create reservations.

• New reservable catalog items to Workplace Experience: Determine whether all reservable catalog items are automatically exported to Workplace Experience or whether the reservable catalog items are manually added to the External app.

• New cost centers to Workplace Experience: Determine whether all cost centers are automatically exported to Workplace Experience or whether the cost centers are manually added to the External app (if relevant)

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If the module activation is selected, it will only activate (if not active already) the reservation module.

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Settings to be determined

Reservation types:

At least one reservation type must be added before starting the module activation. Via the include, these reservation types can be added. Additional reservation types can always be added later on (via the navigation menu or the module settings for reservations). For more information on the reservation types, see the part on Reservation types in the Application Managers section of this module: Reservation module

After starting the module activation, the relevant imports become available to download in the next step. For more details, see further down (Data imports).

Starting the module activation will also enable the relevant user groups and these can be assigned to user profiles via the User profile management dashboard, which can be found on the admin`s startboard. For more details, see further down (User groups and profile suggestions).

Workflow Emails

The emails that are automatically sent via the workflow (E.g., the confirmation email to the requestor or a new reservation when a new reservation is created) are also generated and shown in the include on the module activation after this is started. It is possible to delete some or all of these emails if some or all of these emails should not be used. For more information on workflow emails:

Standard Workflow emails

For a detailed description of the emails sent via the workflow, see: Reservation module in the 'Application Managers' section.

4.3 Data imports

When activating this module, some data imports become available, which can be used to quickly import relevant data into the system (as opposed to manually entering this data, which is also possible).

Relevant data imports become available in the module activation after it has been started. Default data imports can also be found on the admins' startboard (only for level 2 and level 3 administrators).

For more information on data imports in general, see: Data imports

Available data imports for reservation as a module

If reservations are activated as a module, the following default import connectors become available:

*Data imports from other modules are most likely also relevant regarding the master data that is used to reserve (E.g., Buildings, Areas and Assets). For more information, see Master data: Buildings and areas module activation and information and Master data: Assets module activation and information

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