A (fallback) regime should be configured for each for environment. Unless specified otherwise, this regime will be used for all applicable places and processes. It is optional to set a deviating regime for one or more properties. Reason for setting a deviating regime on a property could have to do with time zones, but also simply because a property has extended opening times.

Configure the (fallback) regime for the environment

1. Press the ‘Module settings’ button on your startBoard.

2. Click on the Regime tab.

3. You should see one regime that has been auto-generated. This regime is linked to this client environment. Note: only one regime can be linked to a client environment. This regime is used for all properties in this environment. This can be seen as the fallback/ default regime. Per property a deviating regime can be set.

4. Open the regime by pressing on the hyperlink in the regime column. Now, click on the magnifying glass behind the Regime field.

5. Set the Time zone.

6. Press add availability to configure the regime.

   1. Name: change the name of the regime if you want.

   2. Time Zone: Set the specific time zone of the regime. If you leave this empty the time zone of the environment is used (Setup > Interface tab > field ‘Time zone’ ).

7. You now have two options:

   1. Add an availability for every day of the week, or.

   2. Select ‘work day’ in the ‘Day’ column if the opening hours are the same for all days.

8. Press ‘Add non-available days’ to configure holidays.

Image Removed

Image Removed

How to set a regime on a property

Some properties might have a deviating regime. For example: when dealing with properties in different time zones or simply when one property is open longer than the other properties. To set a regime on a property follow these steps:

1. Navigate to Properties in the navigation menu.

2. Click on Properties.

3. Open the property.

4. Open the Regimes tab (under the ‘Setup’ tab).

5. Press Assign regime.

6. Select the the regime you want to link. If the regime does not yet exist follow the steps to create a new regime and then link the regime.

Creating a new regime

1. Navigate to the ‘Regime’ tab of the property OR press the ‘Module settings’ button on your startBoard > ‘Regime’ tab.

2. Press the ‘Regime’ button.

3. When on the property regime tab, tress ‘Create regime’.

4. Press “add availability” to configure the regime.

   • Name: change the name of the regime if you want.

   • Time Zone: Set the specific time zone of the regime. If you leave this empty the time zone of the environment is used (Setup > Interface tab > field ‘Time zone’ ).

5. You now have two options:

   • Add an availability for every day of the week.

   • Select ‘work day’ in the ‘Day’ column if the opening hours are the same for all days.

6. Press ‘Add non-available days’ to configure holidays.

7. The regime is now finished, press ‘save and return’ > navigate back to the 'regimes tab of the property.

Image Removed

Image Removed

How to set a regime on an area/ workplace

Some areas might be reserve at deviating times compared to the fall back regime or even the property,. In this case a specific regime can be linked to the area/ workplace. The steps are the same as for linking a regime to a property.

1. Navigate to Properties in the navigation menu;

2. Click on Properties;

3. Open a property;

4. Open the ‘Areas’ tab;

5. Open the area/ workplace;

6. Navigate to the ‘Reservations’ tab;

   • Note: if the reservations tab is missing, the area is not reservable. To make the

7. Open the Regimes tab (under the ‘Setup’ tab);

8. Press Assign regime;

Summary

Exercise

•  Create a new regime
•  Create a dummy property and link your regime to it

Search

...

General

A regime in Workplace Management is an object, where available and non-available hours and days can be registered. Using regimes has multiple purposes:

• Register the availability of a building for reserving areas (e.g. meeting rooms only reservable between 08:00 and 17:00)

• Calculate the SLA times used in a request, based on the work hours (if a request needs to be handled within 8 work hours, the hours during unavailbility are not taken into account, when calculating the planned handle date).

• Visualize the reservation calendar as desired (day view and available/unavailable hours)

Create and manage regimes

Regimes can be created via ‘Module settings' → ‘Master data’ → ‘Regimes’. Via the 'Manage regimes’ button all already exsting regimes can be found and new regimes can be added:

...

When creating a new regime, a name and time zone can be specified. If the time zone is left empty, the time zone of the client environment is automatically used ('Client settings' → ‘Interface' tab → 'Time zone’ ). Via the ‘Add availability' button, the availability can be added. Select any day of the week (monday - sunday) to register the availability for that day, select ‘Workday’ (which applies to monday - friday) or select 'Weekend’ (saturday and sunday) and specify the from and until time the availability applies.

For example:

• Available: Workday 08:00 - 17:00

• Available: Saturday 09:00 - 12:00

...

Via the ‘Add non-available date' button, specific dates can be added as unavailable days. The start date and time and the end date and time can be specified on what day(s) the object, where the regime is linked to is unavailable.

...

Regimes are applied as follows for a reservable:

1. The reservable has a regime linked to it → the reservables linked regime applies

2. The reservable has no regime linked to it, but the property where the reservable is located has a regime linked to it → the property regime applies

3. The reservable and property do not have a regime linked to it → the general regime applies

Link regimes to objects

Via ‘Module settings' → ‘Master data’ → ‘Regimes’ → include 'General regime' a general regime can be linked. The general regime will by default be applied to all applicable places and processes. If no general regime is linked, by default no availability restrictions are applied.

...

Next to the general regime, regimes can also be linked to Buildings and Reservables (Areas, Assets and Catering). If the building or reservable has a dedicated regime linked, then that regime applies. If no particular regime is linked to the building or reservable, then the general regime applies. Reasons for using different regimes can be that different buildings might have different work hours (opening hours) or catering items can only be reserved during lunch hours.

Linking a regime to a building can be done via the 'Details' tab → ‘Regime' tab → ‘Regime linked to object’ overview. Linking a regime to a reservable, can be done via the 'Reservation settings' tab → 'Linked regimes’ include.

...

If regimes have been linked to specific objects, these can be found via the objects themselves or via a general overview via ‘Module settings' → ‘Master data’ → ‘Regimes’ →include 'Regimes linked to specific objects':

...