Difficulty: starter
Content
Learning Objectives
After reading this article, you’ll be able to:
Create a new employee
Edit details of an employee
Employees
The employee functionality is currently still limited. It is possible to create employees, add private information (address, email, phone number, etc.) and to register an inflow/mutation/outflow process for employees.
Create a new employee
To create a new employee navigate to “Persons” in the navigation menu under the option “Contacts”
1. Click on the button “Create new person” and you will create a new contact in the category
“Employee.”
2. Fill in the details of the new contact, if a field is unclear hover over it for a help text. After filling in all
the fields press the “Create employee” button. Fields with an asterisk are required.
3. Fill in the extra details for the employee, if a field is unclear hover over it for a help text. After filling in
all the fields press the “Save and return” button. Fields with an asterisk are required.
When creating an employee from a contact, Workplace Management creates a new private contact in the category 'Private contact employee'. Both work- and private contact will be linked to the newly created employee. Register the private contact information on the “Employee page”.
Contacts in the category 'Private contact employee' are also only visible for users with right credentials.
To view the employee information, select the function 'Show employee' on the contact page. This button is only visible if there is already an employee created and also the user have the right credentials to view it.
Employee module/page
On the “Employee module” you will have access to four different tabs:
General
Issue / Take in
Documents
Assets
General
There are five main topics with fields to be filled.
Employee
The details about the employee, this is mostly taken over from the contact detailsPrivate
The private contact details, like phone number and home adressFunction
The details about the function, job title, manager.Contract
The details about the contract, hire dateHR
You can enter a personnel number here.
Issue / Take in
On this tab you can create “workflows” for: inflows, mutations and outflows.
For more details read the article about inflow / mutations and outflow.
Documents
On this tab you have an overview of the documents regarding to the employee. You can add and delete documents.
Assets
On this tab you can assign assets to an employee, for example a laptop or a car.
Summary
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