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Learning Objectives
After reading this article, you’ll be able to:
Set user access in the context of a property.
Contextual rights per property
Assigning access rights in the context of a property is a useful way to separate the availability of the property data in Workplace Management. Not all users need to see and edit information for every property in the system. Moreover, the contextual rights will also hinder the possibilities of creating objects such as requests, reservations, and purchase orders for the properties that they do not have access to. It is possible to add access rights for one user on multiple properties.
There are two ways of managing the contextual access to a property or area.
Via the instance page of the property or area
The contextual access to a property or area is managed on the subsequent instance pages. This
Navigate to a property or area;
Click on the “Authorized” users tab;
Add a user who should have access to this property;
Select the desires access right group.
Via the system user page
A user manager can add the contextual access to a property or an areas by navigating to the corresponding includes on the system user page.
Select a system user;
Click on the tab “Properties to which this user is authorized” or the “Properties to which this user is authorized”
Click on add;
Select the properties or areas the user should have access to;
Click “Assign selected properties (areas)”;
Select the desired contextual group(s);
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