Different Timing settings

• Reserve in Advance from
  By selecting this option, you can set the period before creating a new reservation before a reservation starts.
  
  For example, if you change the setting to two hours. You cannot make a reservation for the upcoming two hours. If it`s 13:00 now, you can make your earliest reservation at 15:00.
  

  

• Reserve area in advance from
  This option is almost the same as the one before, the reserve in advance from option, but the difference is this setting is only meant for rooms, areas, and if there is no need for catering or extra equipment.
  For example, if you set the setting to one day, you cannot create a reservation for the following day. A day is 24 hours. So, if it`s now the 17th of October at 13:00, the earliest reservation will be available on the 18th at 13:00.
  

  

• Reserve in advance until
  With this setting, you can adjust how far you can create a reservation in the future.
  If you set it for two years, you cannot create a reservation on a date two years later than the current date. If it`s 18/10/2023 now, you cannot make a reservation for 19/10/2025.
  

  

• Reserve in past until
  By using this option, you can set the time how far back in the past you can create a reservation.
  For example, if you forgot to book a room. You can make a reservation up to 30 minutes earlier than your reservation time. So it`s now 9:45; you can reserve the room from 9:16, not 9:14.
  

  

Conflict Settings

• Conflicting reservations
  You can use this option to allow conflicting reservations and add exceptions to the rule.
  In this example, conflicting reservations are not allowed except for the reservation coordinator.
  

  

• Allow regime conflicts
  You can use this option to allow regime conflicts and add exceptions to the rule.
  In this example, regime conflicts are not allowed except for the reservation coordinator.
  

  

• Maximum number of workplace reservations
  With this option, you can control the maximum workplace reservations in a period and exceptions to the rule.
  In the example below, you are allowed a maximum of five workplace reservations per week; the reservation coordinator can create more than the set maximum.
  

  

Check-in Settings

To optimize space utilization and reduce ghost bookings (without the use of sensors), you can use the check-in functionality.

To turn on the check-in functionality, follow the next steps:

• Click on “Client Settings” in the menu.

• Select the “Applications” tab.

• Select the “External apps” tab in the include.

• Click on the reference of your Cobundu integration.

• Navigate to the “Category settings.”

You can change the “Check-in” settings per category. To add a new setting, press the “New” button.

After pressing the “New” button, you can create a new “Check-in” setting.
Choose which category for which property you want to set it up.

Group Booking

It is possible to create group bookings in Workplace Experience. The settings must be turned in “Device control” for Workplace Experience to have the option visible.

Also, check if the following setting is turned on in Workplace Management:
”Default reserve on behalf of someone else” is turned on in the settings of the Workplace Experience Module. You can find the setting by:

• Clicking on “Admin” in the menu on the left

• select “Module settings”

• Open the tab for the “Workplace Experience” module settings.