This article will show you how to use the methods employed in Workplace Management to ensure the confidentiality of personal information.
Which data can be anonymized?
Using simple settings, the following data can be anonymized:
Archived users
Reservations
Visitors
Archived users
Setup
Via ‘Client settings’ > ‘Authentication’ tab, it is possible to indicate that all users who have been archived (Manually or via a custom script after an active directory integration) must be anonymized automatically X days after being archived.
How does this work?
Anonymizing archived users will automatically:
Pseudonymize (Clear the field or replace with “*”) all the relevant default fields on the system users, as well as the linked contact and person object.
The email address field is emptied.
The linked contact and person will also be archived during the process if not already archived.
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Reservations
Setup
Via “Module settings” > “Reservations” tab, it is possible to indicate that reservations must be anonymized automatically X days after the end time of the reservation.
How does it work?
This will automatically anonymize all reservations by:
Replacing the name and description with a “*”
Changing all the contact fields to the general system administrator and for any directly linked objects (Reservation items, workflow case, etc.).
Any visitors or participants linked to the reservation are decoupled from the reservation.
If the reservation is part of a recurring reservation, the recurring reservation is anonymized once the last reservation of the series is anonymized.
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Visitors
Setup
Via ‘Module settings’ > ”Visitors” tab, it is possible to anonymize visitors automatically x days after departure. Cancelled visitors are also anonymized.
How does it work?
X days after the departure of the visitor, the name of the visitor will be replace a ‘-.’
