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1. What is this module about
Buildings and areas are one of the master data modules of Workplace Management.
The Buildings and Areas module allows you to use location information in other modules. This offers practical benefits in other modules. Some examples:
Requests: Connecting requests to specific buildings or areas helps the Service Desk quickly locate and resolve issues.
Reservation Management: Reserving areas within buildings, ensuring efficient use of space and better room availability.
Contracts: Linking Buildings or areas to contracts ensures the cost can be tracked per building or area. leading to better and more data-driven strategic decision-making
Apart from the use in other modules, the Buildings and Areas module can aid in managing your real estate, as it helps to get insights into the organization's buildings, including details like location, ownership, occupancy status, and maintenance history.
The next parts will go into more detail on some of the core concepts of this module:
1.1 Categories
Each building and area that is created, is created in a category. For more general information about categories, see: Categories
The following default categories are available for this module:
Buildings
Category | Description |
|---|---|
Building | The category for actual buildings, uses a page with all the relevant fields to track building information like construction date, owner, status, address, etc. |
Site | The category for sites, e.g a terrain containing multiple buildings. has less fields than a building. |
Geographical area | The category for Geographical areas, e.g a complete country or otherwise a more conceptual location, not representing a physical building or site. Containing. Containing even less fields. |
Areas
Category | Description |
|---|---|
Main area | Cannot be selected when creating a new area. each new building automatically gets a ‘Main area’. Every additional area is always (directly or indirectly) part of this area. |
Floor | The category for floors. Limited number of fields. Does not contain the options for reservations, as it is not possible to reserve a floor. |
Meeting room | The category for meeting rooms, also has the option to specific the capacity and can be made reservable (relevant if reservations are used) |
Workplace | The category for workplace rooms, has a default capacity of 1 and can be made reservable (relevant if reservations are used) |
Parking | The category for parking places, has a default capacity of 1 and can be made reservable (relevant if reservations are used) |
Area (general) | The category for any other type of area, that would not fit the default categories. Also has a capacity field and can be made reservable (relevant if reservations are used) |
1.2 Hierarchy
1.3 Related modules
Related modules .. (Related objects tab on property)
1.4 areas
1.4.1 Area QR codes
(option to print, scan to open (and create request)
1.4.2 Area category vs types
(and in relation to WPE)
1.5 Regimes and time zones
1.6 Contextual access
1.7 Document folders
1.8 Integrations
(WPE/Exchange)
1.9 Other relevant options
Insurances
Valuations