Difficulty: novice

Content

Learning Objectives

After reading this article, you’ll be able to:

Read the Opportunity Simulator Dashboard

Opportunity Simulator provides insight in the historical occupancy data to answer following questions:

‪How many people can be added to a building, floor or zone without the risk of not having enough space available?
‪What is the impact on the opportunity (m2, cost or # people) when implementing a 1 hour, 2 hour or 4 hour clean desk policy?
‪Make an impact analysis when simulating between no risk simulations and x% risk simulations
‪Visualize and calculate the differences between a full building flexible desk concept and a flexible desk concept at floor or zone level

Historical data means that the visualized data in the dashboard was gathered until yesterday.

Opportunities need to be analyzed per building or floor → still the case?

“Workspaces simulator” page

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“Impact analysis” page

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What does “Opportunity simulator” do?

Helps to estimate potential m2 reductions: m2 reductions could also mean transforming certain less used space types in other space type with more added value
Helps estimate potential cost savings: Cost savings needs to be seen as a real saving if sub renting is possible, if the Real Estate contract can be renegotiated or if the customers is planning to move to a new location

The outputs of the opportunity simulator need to be validated together with many variables of the customers real estate strategy like: Flex workspace or fixed, clean desk or not, personal offices or shared offices, offices as meeting rooms, booking systems, flexibility rental agreement, move or stay possibilities, …

The opportunity simulator is a simulation toolkit for the space manager/expert and does not replace the knowledge of a space manager/expert

Opportunities need to be analyzed per building or floor

What are possible outputs of Opportunity Simulator?

‪Calculation of the maximum possible m2 reductions / cost savings in case of average occupancy has been taken into account. This means that every day of the week and every hour of the day the company would have the same occupancy scores. This is only possible if the company would only work with 100% reservable work-, concentration- and collaboration spaces.

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‪Calculation of ‘no risk’ m2 reduction (vacancy)/ cost savings in case of max occupancy has been taken into account. This means that everybody will still at all times have the needed work and collaboration space available when needed.

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‪Simulation of potential of m2 reduction (vacancy)/ cost savings in case of x% of the max occupancy has been taken into account. This means that in some moments there will be an under capacity of work or collaboration spaces if the same work pattern would be used. By moving some peak moments into moments of less occupancy these moments of under capacity can be solved for 100% meaning that everybody will at all times have the needed work and collaboration space available when needed.

Vacancy concept

Vacancy concept is highlighted in yellow