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Authorization matrix and user profile matrix

Authorization matrix and user profile matrix

Owned by Danique Bodt (Deactivated)
Last updated: Mar 22, 2024 by Sergio Karijodinomo
3 min read

Difficulty: novice

Learning Objectives

After reading this article, you’ll be able to:

  • Use the authorization matrix to decide on user profiles together with the customer.

Both the authorization as well as the user profile matrices can be found on the startboard by clicking the buttons User profile matrix and Authorization matrix.

What is the authorization matrix

This overview is used to determine what existing profile a new user should get. The authorization matrix:

  • gives an overview of all user profiles, including;

  • an overview of which groups are in the profile, and;

  • a description per group.

 

What is the user profile matrix

When the Solution based rollouts (SBR) are used to create the environment, the user profile matrix is purely informative. After finishing the SBR it will give you an overview of what user groups are part of the created User profiles.

 

In the occasion an environment is implemented without using the SBR, the user profile matrix is a tool to manage and help create new user profiles based on the user group groups present in your environment.

  • Exporting the User profile matrix to Excel makes it easier to use in a conversation with the client.

  • Only relevant groups are shown here based on the modules that are in use (indicated via the settings per module);

  • When using the SBRs ( Step by step implementation guide) you will notice there are already user profiles readily available in the environment.

Use the user profile matrix

  1. Press the ‘User profile matrix’ button on your startBoard;

  2. Click the arrow at the top right to download the full list to excel;

    1. If you don’t make a selection, the full report is downloaded;

    2. If you only want to download a selection, first select the lines you want to export before pressing the download button;

  3. After downloading the matrix we can open the sheet in Excel.

  4. Together with the client we go over these groups and possible profiles. Based on what the user profiles are used for, we can decide what groups are needed in each profile;

  5. After approval of the Excel file by the client, the user profiles can be created.

 

Which user groups are shown in the user profile matrix ,depends on the modules used in the environment. F.e. if we have no reservation modules are active, there will not be user groups for creating/viewing reservations.

 

Example of selecting multiple groups for export

 

 

Summary

 

 

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