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Key | Release note |
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Announcements: Managing announcements as a non-administrator user: In the past, it required the administrator system group to be able to create and manage the announcements that can be displayed on the startboard of the users. As of this release, a new system group has been added: FMB-G165 '5. Manage announcements'. If the system group is assigned to the user, he or she can also create and manage the announcements via the navigation menu (without needing administrator access). | |
Compliance: Added option to copy documents to other objects: It is now possible to copy an uploaded document from one legislation document to other legislation documents. For example, a maintenance report linked to an elevator, can be copied to a list of related elevators that also require the same maintenance report. This option is available on the page of the legislation document that contains an uploaded document, for users with the system group 'Compliance manage documents'. When copying a document, the execution data will also be copied, and the workflow of the target legislation documents will be updated. If applicable, this will result in those legislation documents progressing to a ‘Compliant’ status. This enhancement streamlines the process of linking documents across multiple assets or buildings, significantly saving time and effort. | |
Compliance: Building filters now also take sub buildings into account Multiple overviews (e.g. Compliance issues, graphs and documents) already had the option to filter on (multiple) buildings. However, if a parent building was selected, the results did not take the child/sub buildings into consideration. This has been updated and the results now also include data related to any building that is part of the building hierarchy of the selected building. | |
Compliance: Compliance graph pie chart labels: The pie charts on the Compliance graphs now only show the number of compliant vs not compliant directly within the pie chart. When hovering over the pie chart, the quantity and percentage compliant/not compliant are still shown. This information used to be next to the pie chart, causing sizing and scaling issues in some cases. | |
Compliance: Expiration date hidden or never, instead of 05-05-5555: If a legislation document never expires (if it is only need once), it showed the expiration date as '5-5-5555'. This has been changed. If a legislation document does not expire, the expiration date field on the page of a legislation document itself is hidden and in relevant overviews, it now shows the text 'Never' instead of the date '5-5-5555'. | |
Compliance: Filter on document type: The option to filter on one or more specific document types has been added to the filter pages of the compliance overviews. | |
Compliance: Legislation documents related to the building also visible directly via the asset: Previously, users had to navigate to the building page to view legislation documents associated with it. Building related legislation documents from legislations linked to the asset where not directly visible on the asset. To improve user experience, a new overview has been added to the Compliance tab of the asset. This overview displays building-related legislation documents that are linked to the same legislation(s) as the asset. This way, both assets and building related legislation documents can be viewed via the asset Compliance page. | |
Invoicing: Contact financials tab: The tab 'Financials' on a contact is available if the incoming- or outgoing invoices module is activated. However, this tab showed a lot of fields and options related to financial options and processes that are not used in the Workplace Management baseline. This tab has been optimized and now only shows relevant options and functions. | |
Reservations: Register hand out/take in reserved items via reservation tab: In the previous release, the options to hand out/take in reserved objects was updated. Register the hand out/take in of reserved objects was made possible via the reservations dashboard (startboard tab). It is now also possible to register the hand out/take in of reserved objects via the 'Hand out/take in items' tab on the specific reservation for users that have the hand out/take and reservation coordinator system groups assigned. | |
Reservations: Tracking ‘No-show’ brain rule and late cancellations: When a reservation is automatically canceled via a ‘No-show’ brain rule (configured via a Workplace Experience), it may bypass general or object-specific cancellation restrictions. This behavior is allowed, as the cancellation is triggered by a deliberately configured rule. To indicate that the cancellation occurred after the permitted timeframe, the 'lateCancel' field will be updated accordingly. These reservations are also tracked in report FMB-REP-1057 (accessible via Reports → Folders → Reservations). This tracking provides administrators and reservation coordinators with the necessary information to follow up with requestors, if required. | |
Administrator: Client settings: The client setting pages have been updated. Some obsolete settings are removed. Certain settings are now only shown when 'Show advanced settings' is enabled on the settings page. Also some of the settings pages have been slightly updated in look and feel. | |
Administrator: Deduplicate improvements: The ‘Deduplicate’ function, available in the Organizations, Persons, and Addresses lists for admin users, has been enhanced to improve usability. While the function allows admin users to deduplicate selected objects, it was not user-friendly due to unclear labels, options, and a lack of guidance about the consequences of certain actions. To address this, the feature has been updated with clearer labels, improved options, and helpful texts to guide users effectively. In addition, a new general ‘Deduplicate’ function has been added to the 'Admin' navigation menu. This feature automatically scans for potential duplicate Organizations, Persons, and/or Addresses and provides users with options to resolve duplicates. For more details, please visit: https://support.spacewell.com/space/KB/1004371996/Deduplicate+Organizations,+Persons+and+Addresses | |
Administrator: Search on unique reference of object: Via the administrator startboard option 'Find object via reference', an additional search option is added. Via this option, the user can search relevant objects via the unique reference field. The unique reference is often used in integrations and with this option the related object can quickly be found without having to know what type of object it is (Property, Area, Asset, etc.). Finding objects via the unique reference is mainly relevant for debugging purposes. | |
Administrators: Outlook and Google calendar integrations: When an external calendar integration is setup with Outlook or Google calendar, it is no longer possible to set certain reservation restrictions within Workplace Management, as such restrictions do not exist in Outlook and Google Calendar, and would lead to conflicts and out of syncs between the external calendar and Workplace Management. The following options are no longer possible if this integration is enabled:
If the external calendar integration is activated later on, while some of the above fields or options are used, an error will be shown to explain that the setting or option must be cleared first. | |
Administrators: Technical details tab on recurring reservations: Similar to the technical details tab on a reservation, a technical details tab has also been added to the recurring reservation page. This tab is only visible for administrators and shows more technical details related to the recurring reservation, which can be used for debugging purposes. |
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