AXX-3329

Announcements: Managing announcements as a non-administrator user:

In the past, it required the administrator system group to be able to create and manage the announcements that can be displayed on the startboard of the users. As of this release, a new system group has been added: FMB-G165 '5. Manage announcements'. If the system group is assigned to the user, he or she can also create and manage the announcements via the navigation menu (without needing administrator access).

AXX-4081

Areas: Optimizations for the 'Areas' filter in the navigation menu:

The option in the navigation menu to directly search areas has been optimized with the following changes:
-The option to filter on the 'floor' field has been added.
-In the results, it is now possible to select areas. This can be used by administrators to do bulk updates to the selected areas.

AXX-2163

Compliance: Added option to copy documents to other objects:

It is now possible to copy an uploaded document from one legislation document to other legislation documents. For example, a maintenance report linked to an elevator, can be copied to a list of related elevators that also require the same maintenance report. This option is available on the page of the legislation document that contains an uploaded document, for users with the system group 'Compliance manage documents'.

When copying a document, the execution data will also be copied, and the workflow of the target legislation documents will be updated. If applicable, this will result in those legislation documents progressing to a ‘Compliant’ status.

This enhancement streamlines the process of linking documents across multiple assets or buildings, significantly saving time and effort.

AXX-3755

Compliance: Building filters now also take sub buildings into account

Multiple overviews (e.g. Compliance issues, graphs and documents) already had the option to filter on (multiple) buildings. However, if a parent building was selected, the results did not take the child/sub buildings into consideration. This has been updated and the results now also include data related to any building that is part of the building hierarchy of the selected building.

AXX-3661

Compliance: Compliance graph pie chart labels:

The pie charts on the Compliance graphs now only show the number of compliant vs not compliant directly within the pie chart. When hovering over the pie chart, the quantity and percentage compliant/not compliant are still shown. This information used to be next to the pie chart, causing sizing and scaling issues in some cases.

AXX-3660

Compliance: Expiration date hidden or never, instead of 05-05-5555:

If a legislation document never expires (if it is only need once), it showed the expiration date as '5-5-5555'. This has been changed. If a legislation document does not expire, the expiration date field on the page of a legislation document itself is hidden and in relevant overviews, it now shows the text 'Never' instead of the date '5-5-5555'.

AXX-4041

Compliance: Filter on document type:

The option to filter on one or more specific document types has been added to the filter pages of the compliance overviews.

AXX-4181

Compliance: New import for custom legislations:

An import has been added for custom legislation and legislation items. Via this import and import template, it is possible to easily add custom legislation to the system.
Be aware, this import does not include the option to also add a PDF document (containing the actual legislation texts).

AXX-3321

Compliance: Legislation documents related to the building also visible directly via the asset:

Previously, users had to navigate to the building page to view legislation documents associated with it. Building related legislation documents from legislations linked to the asset where not directly visible on the asset.

To improve user experience, a new overview has been added to the Compliance tab of the asset. This overview displays building-related legislation documents that are linked to the same legislation(s) as the asset. This way, both assets and building related legislation documents can be viewed via the asset Compliance page.

AXX-4080

Contracts: Preventive maintenance schedules:

It is possible to link a contract to a preventive maintenance schedule. However, the linked Preventive maintenance schedules were not shown from within the contract.
A new tab has now been added on the page of a contract. This tab shows the list of related Preventive maintenance schedules. This tab is only visible if the Preventive Preventive work order module is activated.

AXX-1038

Invoicing: Contact financials tab:

The tab 'Financials' on a contact is available if the incoming- or outgoing invoices module is activated. However, this tab showed a lot of fields and options related to financial options and processes that are not used in the Workplace Management baseline. This tab has been optimized and now only shows relevant options and functions.

AXX-3768

Reservations: Register hand out/take in reserved items via reservation tab:

In the previous release, the options to hand out/take in reserved objects was updated. Register the hand out/take in of reserved objects was made possible via the reservations dashboard (startboard tab). It is now also possible to register the hand out/take in of reserved objects via the 'Hand out/take in items' tab on the specific reservation for users that have the hand out/take and reservation coordinator system groups assigned.

AXX-2376

Reservations: Tracking ‘No-show’ brain rule and late cancellations:

When a reservation is automatically canceled via a ‘No-show’ brain rule (configured via Workplace Experience), it may bypass general or object-specific cancellation restrictions. This behavior is allowed, as the cancellation is triggered by a deliberately configured rule.

To indicate that the cancellation occurred after the permitted timeframe, the 'lateCancel' field will be updated accordingly. These reservations are also tracked in report FMB-REP-1057 (accessible via Reports → Folders → Reservations).

This tracking provides administrators and reservation coordinators with the necessary information to follow up with requestors, if required.

AXX-683

Preventive work orders: Generating work order items based on contract items:

If a contract is linked to a preventive maintenance schedule, it was already possible to generate the work order items in the template based on the active contract items of the linked contract. However, when determining the price of the work order items, the discount field on the active contract items was not taken into consideration. This has been added and the price of the work order items is now set based on the contract item price minus the discount (if applicable).

AXX-4067

User interface: Optimizations:

Small optimizations have been made to the default user interface. Most relevant is the color of workflow functions, this has been changed to be more in line with the Spacewell color pallet (a darker green color).

AXX-3895

Administrator: Client settings:

The client setting pages have been updated. Some obsolete settings are removed. Certain settings are now only shown when 'Show advanced settings' is enabled on the settings page. Also some of the settings pages have been slightly updated in look and feel.

AXX-3167

Administrator: Deduplicate improvements:

The ‘Deduplicate’ function, available in the Organizations, Persons, and Addresses lists for admin users, has been enhanced to improve usability.

While the function allows admin users to deduplicate selected objects, it was not user-friendly due to unclear labels, options, and a lack of guidance about the consequences of certain actions. To address this, the feature has been updated with clearer labels, improved options, and helpful texts to guide users effectively.

In addition, a new general ‘Deduplicate’ function has been added to the 'Admin' navigation menu. This feature automatically scans for potential duplicate Organizations, Persons, and/or Addresses and provides users with options to resolve duplicates.

For more details, please visit: https://support.spacewell.com/space/KB/1004371996/Deduplicate+Organizations,+Persons+and+Addresses

AXX-3772

Administrator: Search on unique reference of object:

Via the administrator startboard option 'Find object via reference', an additional search option is added. Via this option, the user can search relevant objects via the unique reference field. The unique reference is often used in integrations and with this option the related object can quickly be found without having to know what type of object it is (Property, Area, Asset, etc.). Finding objects via the unique reference is mainly relevant for debugging purposes.

AXX-1914

Administrators: Outlook and Google calendar integrations:

When an external calendar integration is setup with Outlook or Google calendar, it is no longer possible to set certain reservation restrictions within Workplace Management, as such restrictions do not exist in Outlook and Google Calendar, and would lead to conflicts and out of syncs between the external calendar and Workplace Management. The following options are no longer possible if this integration is enabled:

• The reservation module setting 'Reserve area in advance from' is hidden

• If a reservable area is linked to the external calendar external app, the following options are hidden:

  • 'Setup' field.

  • 'Tidy up' field

  • 'Reserve in advance from' field

  • Option to link a regime to that reservable

  • Option to link a blocked date to that reservable

If the external calendar integration is activated later on, while some of the above fields or options are used, an error will be shown to explain that the setting or option must be cleared first.

AXX-1884

Administrators: Technical details tab on recurring reservations:

Similar to the technical details tab on a reservation, a technical details tab has also been added to the recurring reservation page. This tab is only visible for administrators and shows more technical details related to the recurring reservation, which can be used for debugging purposes.

AXX-3659

Compliance: Bulk upload:

The bulk upload option did not always show results to progress after uploading documents. This has been fixed.

AXX-3672

Corrective work orders: Send work order via email setting not taken into account:

When the function 'Forward work order' was used in the corrective work order process, the email to the contractor was always send, even if the setting 'Send workorder via email' on the work order was set to 'false'. This has been fixed.
Since these default emails are copied to the customers environment, if these emails have already been generated in the past, open the workflow emails and make sure the setting 'Send' is set to 'Depending on object' to also fix this for any already generated emails in the corrective work order process.

AXX-3990

Tablet users: Missing functions when using Android tablet:

When using an Android tablet in landscape mode, pages were not always displayed completely, resulting in certain functions (e.g. ok, back) to not be visible. This has been fixed.

AXX-3327

Work orders: Save function not always visible:

The 'Save' icon was not always visible in the work order processes for certain users. This has been fixed.