DifficultyMoeilijkheidsgraad: novicebeginner

Through historical* occupancy data, Space Simulator allows you to

• calculate possible m² and cost savings, and

• simulate shrink and growth scenario’s, that answer following questions:

  • How many people can be added to a building, floor or zone without the risk of not having enough space available?

  • What is the impact on the opportunity (m2, cost or # people) when implementing a 1 hour, 2 hour or 4 hour clean desk policy?

  • Make an impact analysis when simulating between no risk simulations and x% risk simulations

  • Visualize and calculate the differences between a full building flexible desk concept and a flexible desk concept at floor or zone level

  • …

Objectives

Questions

Benefits

Total Cost

Reduce m² and reduce rental cost

Should we terminate a lease?

End lease of complete building or consolidate buildings.

Can we consolidate sites?

Can we downsize a location?

End lease on part of building

Sub-rent part of building

Can we reduce the number of workplaces provided per BA or space?

Understand the potential for optimization of work spaces

Increase # people per m² / support business growth

Can we place an additional team in a building or on a floor, zone/neighborhood?

No extra rental cost related to business growth

Should we extend a lease?

What sharing ratio would be optimal for which team?

Understanding of sharing ratio potential

Could we change from fixed to flex desk seating?

No extra rental cost or end lease or sub-lease

Reduce operational cost / FM cost

Can we reduce our operation cost of space?

Create “low used” floor or zone to reduce FM cost

Employee Experience - Nice place to work

Better mix of space types (availability in line with need)

Can we optimize the portfolio or can we improve the space type mix?

Increase added value per space type and/or improve interactions and efficiency

Where are the areas in our offices which need to be repurposed?

Do we need to add certain workplace types?

Do we need additional office space?

How is our space mix compared to the market?

Understanding the market of space management

Bring flexibility in choice of the space

Do we need to change the layout of a space? Should we promote a more flexible work culture to increase Employee Experience?

Improved efficiency and interaction

Reduce number of “not popular” work spaces

Change behavior of users

Enable collaboration

Brand Perception

Bring innovation by lead by example

Should we promote a more flexible work culture to increase innovation?

Perception by customers of being an innovative company

Strategic Decisions

Collect qualitative data and insights for future real estate or workplace projects

How much space should we take up at a new site or building?

Do we need to move?

How is the building performance ratio compared to best practice?

Understand the performance of the building (usable/Grossratio)

How is our space mix compared to the market?

Understanding the market of space management

Image Removed

*Historical data means that the visualized data in the dashboard was gathered until yesterday.

“Space Simulator” page

• Helps to estimate potential m2 reductions: m2 reductions could also mean transforming certain less used space types in other space type with more added value

• Helps estimate potential cost savings: Cost savings needs to be seen as a real saving if sub renting is possible, if the Real Estate contract can be renegotiated or if the customers is planning to move to a new location

The outputs of the Space Simulator need to be validated together with many variables of the customers real estate strategy like: Flex workspace or fixed, clean desk or not, personal offices or shared offices, offices as meeting rooms, booking systems, flexibility rental agreement, move or stay possibilities, …

Met behulp van historische* bezettingsgegevens kunt u met Space Simulator

• bereken mogelijke m² en kostenbesparingen, en

• simuleer krimp- en groeiscenario's die antwoord geven op de volgende vragen:

  • Hoeveel mensen kunnen worden toegevoegd naar een gebouw, verdieping of zone zonder het risico te lopen dat er niet genoeg ruimte beschikbaar is?

  • Wat is de invloed op de kans (m2, kosten of # mensen) wanneer een clean desk policy van 1 uur, 2 uur of 4 uur invoeren?

  • Maak een impactanalyse bij simulatie tussen simulaties zonder risico en simulaties met x% risico

  • De verschillen tussen een volledig gebouw flexibel bureauconcept en een flexibel bureauconcept op vloer- of zoneniveau

  • ...

Image Added

*Historische gegevens betekent dat de gevisualiseerde gegevens in het dashboard tot gisteren zijn verzameld.

"Pagina "Ruimtesimulator

Expand
title Space Simulator page pagina in detail

Expand
title What are possible outputs of Wat zijn mogelijke uitgangen van Space Simulator?
‪Calculation of the maximum possible m2 reductions / cost savings in case of average occupancy has been taken into account.  This means that every day of the week and every hour of the day the company would have the same occupancy scores.  This is only possible if the company would only work with 100% reservable work-, concentration- and collaboration spaces. ‪ ‪Calculation of ‘no risk’ m2 reduction (vacancy)/ cost savings in case of max occupancy has been taken into account.  This means that everybody will still at all times have the needed work and collaboration space available when needed. ‪ ‪Simulation of potential of m2 reduction (vacancy)/ cost savings in case of x% of the max occupancy has been taken into account.  This means that in some moments there will be an under capacity of work or collaboration spaces if the same work pattern would be used.  By moving some peak moments into moments of less occupancy these moments of under capacity can be solved for 100% meaning that everybody will at all times have the needed work and collaboration space available when needed.
Expand
title Vacancy concept
Vacancy concept is highlighted in yellow Image RemovedImage RemovedImage Removed Remark: When “% workplaces available” = 100%, this is a so called ‘no risk’ vacancy Simulation with 100% workplaces available – ’no risk’ vacancy Image Removed Simulation with 90% workplaces available – ’10% risk’ vacancyBerekening van de maximaal mogelijke m2 reducties / kostenbesparingen in het geval van gemiddelde bezetting in aanmerking is genomen. Dit betekent dat het bedrijf elke dag van de week en elk uur van de dag dezelfde bezettingsscores zou hebben. Dit is alleen mogelijk als het bedrijf alleen zou werken met 100% reserveerbare werk-, concentratie- en samenwerkingsruimten. Berekening van 'geen risico' m2 reductie (leegstand)/ kostenbesparing Er is rekening gehouden met een maximale bezetting. Dit betekent dat iedereen altijd de benodigde werk- en samenwerkingsruimte tot zijn beschikking heeft. Simulatie van potentieel van m2 reductie (leegstand)/ kostenbesparingen in het geval van x% van de maximale bezetting is rekening gehouden. Dit betekent dat er op sommige momenten een ondercapaciteit aan werk- of samenwerkingsplekken zal zijn als hetzelfde werkpatroon gebruikt zou worden. Door sommige piekmomenten te verplaatsen naar momenten van minder bezetting kunnen deze momenten van ondercapaciteit voor 100% worden opgelost, wat betekent dat iedereen te allen tijde de benodigde werk- en samenwerkingsruimte beschikbaar heeft wanneer dat nodig is.

Expand
title Vacature concept
Het concept van de vacature is geel gemarkeerd Image AddedImage AddedImage Added Opmerking: Wanneer "% werkplekken beschikbaar" = 100%, is dit een zogenaamde 'no risk' vacature. Simulatie met 100% werkplekken beschikbaar - 'no risk' vacature Image Added Simulatie met 90% werkplekken beschikbaar - '10% risico' vacature

Expand
title Max Maximaal concept
Vacancy Het concept is highlighted in yellowvan de vacature is geel gemarkeerd Max-concept is highlighted in redSimulation sliders are highlighted in bluerood gemarkeerd Simulatieschuifregelaars zijn blauw gemarkeerd Max work and concentration spaces that could be reduced Image Removed Optimal sizes of the collaboration spaces (only when utilization is measured) Remark: The number of collaboration spaces for the max concept is taken from the vacancy simulation. werk- en concentratieruimten die kunnen worden verkleind Image Added Optimale grootte van de samenwerkingsruimten (alleen wanneer gebruik wordt gemeten) Opmerking: Het aantal samenwerkingsruimten voor het max-concept komt uit de simulatie van de leegstand

Expand
title Rental costHuurkosten

Expand
title Clean desk concept & aggregation level	aggregatieniveau
Om de impact van bezette ruimtes (laptop, paperspapieren, …) without being physically present (going to toilet, coffee, meeting) we have introduced the passive occupancy concept.‪The passive occupancy is aggregating the active occupancy (sensor data) to one, two or four hours depending on the used clean desk concept or aggregation level ...) te kunnen simuleren zonder fysiek aanwezig te zijn (naar toilet, koffie, vergadering) hebben we het concept van passieve bezetting geïntroduceerd. De passieve bezetting is het aggregeren van de actieve bezetting (sensorgegevens) tot één, twee of vier uur, afhankelijk van het gebruikte clean desk-concept of aggregatieniveau (1/2/4). ‪For one hour aggregation level: ‪All sensor measurements that measure an activity (within an hour range) longer t“

"Benchmarken" pagina

Expand

More information

Frequently Asked Questions on Dashboards

Meer informatie

Veelgestelde vragen over dashboards

Bekijk FAQ on Dashboards

How to navigate the Dashboards

Hoe door de dashboards navigeren

Zie How to use dashboards

SearchZoek op