Workplace Experience (24.4)

Changes

Key	Touchpoint	Release note
QUEEN-7352	GO Studio	Door Count Tracking \| Principle Clean Overview : The new Pulse Count / Door Count Monitoring feature enhances the ability for Admins and Cleaning Managers to monitor and manage space usage through door count / pulse count data. This feature provides real-time insights into room usage (based on pulse count data), enabling more informed decisions and actions based on space utilization by resetting the door count and manually create the tickets for which Admins/ Cleaning managers will set up thresholds on Studio 1.0 and monitor them on Live floor plan in GO. Benefits : Improved Space Management: Better understanding of space usage patterns through detailed door count data. Proactive Actions: Ability to take timely actions based on real-time data, ensuring optimal space usage and cleanliness. Enhanced Monitoring: Streamlined process for monitoring and managing door counts with easy-to-use filters and manual reset options.
QUEEN-7805	GO	Calendar View in GO Overview: The new Calendar View feature in the GO provides users with an intuitive and comprehensive way to view and manage the availability of different space types (rooms, workplaces, Parking’s) along with capacities over time. It streamlines the reservation process and enhances the user experience with advanced filtering and navigation options. To Access this features users need to have the appropriate permission in Studio. Key Features include Availability display for all space types at once. Day and Week Views where users can easily switch between day and week views to get a broader perspective on space availability. Create reservations directly from the calendar view with a few clicks. Advanced filtering options to narrow down space availability based on criteria such as room type, capacity, and location. Benefits: Enhanced User Experience: Provides a streamlined, user-friendly way to manage and book spaces. Improved Efficiency: Enables quick identification of available spaces and seamless reservation creation. Better Space Management: Helps users make informed decisions with detailed availability and space information.
QUEEN-7808	GO	Remarks field while creating a reservation Overview: The new "Remarks" field in the reservation process, designed to enhance communication between users and facility teams. This feature allows users to include additional information or specific requests related to their reservations, ensuring their needs are met more effectively. Users can now add remarks or comments when making a reservation. This field is intended for communicating special requests or instructions for the reserved space, such as different meeting room setups or other specific needs. Benefits Improved Reservation Experience: Allows users to specify additional needs or preferences, leading to a more tailored and satisfactory reservation experience. Better Coordination: Helps facility teams and front desk staff prepare for and accommodate specific requests, improving overall service quality. Streamlined Communication: Facilitates clear and direct communication of special requests or instructions.
QUEEN-7812	GO Studio	Door Count Tracking \| Principle Clean \| Auto-create tickets with Brain rules Overview: The new brain rule to automate the management of door counts based on pulse count thresholds will be accompanied by the manual reset and ticket creation. This rule is designed to streamline operations by automatically creating tickets and resetting door counts when predefined thresholds are exceeded. For which a brain rule will be created and the automated Ticket Creation will happen when the Pulse count value reaches the maximum threshold. Following ticket creation, the door count value will be reset to zero. Along with this automatic process the ‘Manual reset’ will still be in place. Users can define the location scope for this brain rule, including: Site, Building, Floor level. Also to keep a note on Daily reset which will happen automatically to reset door count to zero every day at midnight (12:00 AM), regardless of the brain rule or manual resets.
QUEEN-7824	GO	View / Edit reservations created for someone else Overview: This enhancement about the "Book on Behalf" functionality provides users with improved control over reservations they make for others. This update introduces the ability to view and manage reservations made on behalf of others while restricting editing rights to only those reservations the user has personally created. With this enhancement users with the privilege can View and Manage Own Reservations along with the other reservation which are created for someone else. Permission Restriction: Users with the "Reserve on behalf of someone else" permission can only modify or cancel reservations they themselves have created. This prevents unauthorized changes to reservations made by other users. Benefits: Improved Reservation Management: Users can more effectively manage and oversee reservations made on behalf of others, ensuring clarity and control over their own bookings. Enhanced Security: Restricting editing rights to only those reservations created by the user helps prevent unauthorized modifications and maintains data integrity.
QUEEN-8017	GO	Change 'Meeting Subject' to 'Title' \| GO and update the title with Username. Overview: To enhance clarity and align with standard terminology, we are updating the label "Meeting Subject" to "Title" across the application. This change is intended to better reflect the standard use and purpose of this field, making it more intuitive for users. Also the "Title" section will be moved to the top of the create reservation form. The new order of fields in the form will be: Title From Date & Time Number of Participants Booking For Etc. Benefits: Improved Clarity: Updating the label to "Title" aligns with standard terminology and improves the intuitiveness of the field. Enhanced User Experience: Users will have a clearer understanding of the purpose of the field, leading to a smoother reservation process. Consistent Layout: Moving the "Title" field to the top of the form ensures that it is prominently displayed, making it easier for users to input the meeting or reservation title.
QUEEN-7350	GO	Services & Equipment Overview: The integration of services and equipment into the Workplace Experience ecosystem aims to enhance user experience when creating reservations in modern workspaces through the Spacewell Workplace . This feature introduces the ability to manage and reserve services and equipment effectively using the Web touchpoint - GO, Spacewell Workplace app, leveraging the Axxerion system for setup and configuration. Axxerion Setup: Services and equipment are configured and managed in the Axxerion system. Services are categorized as Catalog items, while equipment is categorized as Asset items. Display in Apps: Data from Axxerion is displayed in the Go & Workplace apps, allowing users to view and reserve services and equipment. Configuration: Both services and equipment come with customizable reservation settings which can be configured through the Axxerion system to streamline the reservation process including Setup Times: Time required for setup before use. Cleanup Times: Time required for cleanup after use. Advance Booking: Time required to book in advance. Users can reserve the Services & equipment as a standalone reservation or even reserve them with any space be it Room or workplace. Users can do it from the create reservation screen or select any room and reserve them as Add-ons.
QUEEN-7389	GO	SSO Users \| Users password reset issue Overview: Users login via SSO & trying to change passwords and eventually locking their own accounts. With this release SSO users when the login fails these users will no longer be able to use login with Cobundu credentials option. These users will do the login only using SSO method. In SSO error page users will see only Try again option. Other changes: Login Id’ filed from ‘Change Password' section to ‘Personal Information’ section (this is applicable to all users ) and ‘Change password’ section will be hidden for SSO users
QUEEN-7695	Device Control	Device Control \| Login \| Missing functionalities Overview: Earlier there is no option to select the tenant if the user account is associated with multiple tenants, with this release users will be able to select the tenant in tenant selection screen upon providing the username in login screen. With this now Device control also users the standard login method same like in Studio & GO.
QUEEN-7940	Studio	New native integration for Signify sensors Overview: With this integration now Cobundu will show the occupancy data captured by Signify sensors. Signify has its own platform called Interact which receives the data from Physical signify sensors and that data from Interact flows to Cobundu and users can see that on Live floor plan.
QUEEN-7872	Studio	Existing brain rule will cancel the reservations in case there is no occupancy detected during the grace period, Now with the new, updated brain rule the reservation will not be canceled during the grace period if the occupancy is not detected.

Bugs

Key	Touchpoint	Release note
QUEEN-6222	GO	Password settings - Earlier there is no information to users about the security requirements while changing the password, Now with this fix users will see the information about the security requirements while changing password which helps them in taking necessary actions while changing the password to maintain the complexity.
QUEEN-7882	GO	User is unable to modify other user accounts despite having 'edit.roles' permission – With this fix users with the permission users.edit permission will be able to edit the other user accounts within the tenant in the studio
QUEEN-7889	GO	Date and time from the previous desk booking should be carried over when opting to book a parking space – Upon successful creation of a reservation in booking successful screen Cobundu provides an option to book a parking and on tap of it users are taken to create reservation with parking a pre-select option where users need to provide the date and time and then search for parking. With this fix when users tap on book a parking in booking successful screen users are taken to create reservation screen with Parking a pre-select option along with the date & time retained from the booking successful screen making it easier for users to search for parking.
QUEEN-7930	GO	Deactivated user can reset password – Users whose accounts have been deactivated on studio were still able to login using the reset password. With this fix the user accounts which have been deactivated or archived will not be receiving any email to reset the password thus restricting the user login who are disabled.