Sync bookings with Exchange
Exchange sync for Microsoft Exchange lets you link meeting room calendars in Exchange with rooms in Workplace and have them stay in sync with each other.
Synced across all devices
Exchange sync monitors both calendars and automatically synchronizes any booking made, edited or deleted, enabling users to make bookings using any Spacewell touchpoint like kiosk, app or room display.
Keep your trusted environment
Exchange sync has no impact on your existing calendars, so users who prefer to remain in Microsoft Outlook won’t even notice the difference.
Touchpoints for convenience
With everything in sync, users can enjoy their preferred touchpoints whenever and wherever they are, which will positively impact the user experience.
User Story
As a user of Spacewell's workplace software, I want the reservation module to seamlessly sync with Microsoft Exchange using MS Graph, enabling room-centric synchronization of single and recurring reservations, both single and multi-room scenario’s. This will ensure that our users can efficiently manage and book meeting rooms in either Outlook or from Spacewell Workplace apps, while maintaining up-to-date availability.
When an employee makes a reservation through Outlook, the Exchange Sync ensures that the reservation details are accurately reflected in all relevant Spacewell Workplace touchpoints. Similarly, when a reservation is made through one of the Spacewell Workplace touchpoints, the Exchange Sync synchronizes the reservation with Outlook, keeping both systems up-to-date.
What is synced back-and-forth?
Subject
Start Date & time
End Date & time
Organizer email address
Required participants (email address)
Optional participants (email address)
Recurrence
Subject
Start date & time
End date & time
Responsible (Organizer email address)
Reservation Lines (reserved room)
Participants (only via web portal)
Recurrence
Starting from October 1, 2026, Microsoft will restrict Exchange Web Services (EWS) requests to Exchange Online exclusively to Microsoft Apps, and access from non-Microsoft Apps will be denied.