Difficulty: novice
Content
Learning Objectives
After reading this article, you’ll be able to:
Create ad hoc visitors
Include visitors during the reservation process for room booking
Manage all visitors
Include visitors during the reservation process or create an ad-hoc visitor. This streamlines the process for the front desk by pre-populating visitor information and facilitates a smoother check-in experience.
You’ll only see the Visitor-relevant features, after your administrator assigns the relevant permission.
For every visitor, following information can be provided:
Visitor details
Name & Company (mandatory)
Email
Visitor Type (list defined by administrator)
Car > if yes: license plate
Description
More details
will be taken from Reservation when visitors are added during the reservation process:
Location (Building)
Host name
From - To Date & Time
Create ad hoc visitors
From the “My Visitors” menu point,
manually add visitors, by providing the requested information in the GO Web portal
batch upload a list of visitors, that can be prepared in an excel format
Include visitors during the reservation process
On GO - Create Reservation, it’s possible to add Visitors to a room reservation. In the Participants-tab,
manually add visitors, by providing the requested information in the GO Web portal
batch upload a list of visitors, that can be prepared in an excel format
Manage all visitors
The My Visitors overview lists all future visitors for the logged in user.
It’s possible to
Filter on date: next 7 days, next 30 days or look-up a specific date
Ad hoc creation of Visitors
Import: batch upload a list of visitors, that can be prepared in an excel format
Add: manually add visitors, by providing the requested information in the GO Web portal
Search on name
Sort on
Name
Building name
Arrival or Departure Time
Search