This article is about the use of this module as an application manager, for more information on how to use the concepts in this module as a user (for instance, details on how to create an object), see the related module in the Users part of this knowledge base: Users |
Assets is one of the master data modules of Workplace Management.
Just like the buildings and areas can be registered via the Buildings and areas module, assets within (or even separate from) these buildings and areas can be registered.
Assets are all the physical objects within or outside of a building. This can be anything from the coffee machines, fire extinguishers, chairs, desks, laptops, elevators, but also cars, bikes, or even art hanging on the walls. Any asset that is worth tracking (for instance, how many corrective work orders have been created for it, to plan (long-term) maintenance on it, be able to reserve it, or to track the location of the asset (by linking it to the building and area module)) can be added in the assets module.
The Asset module allows you to use asset information in other modules. This offers practical benefits in other modules. Some examples:
Requests: Connecting requests to specific assets (e.g., a broken laptop or a malfunctioning coffee machine) can help the Service Desk to find more related data on the assets (e.g., uploaded manuals or supplier contact details), helping to quickly identify and resolve issues. Additionally, tracking open or total requests per asset assists in resource and maintenance management.
Reservation Management: Reserving equipment (e.g., a beamer) becomes easier, ensuring efficient use of equipment and better asset availability.
Contracts: Linking assets to contracts makes sure the cost and responsibilities can be tracked per asset. Leading to better and more data-driven strategic decision-making and supplier management.
Apart from the use in other modules, the Asset module can aid in managing your assets, as it helps to get insights into the organization's assets, including details like location, ownership, occupancy status, and maintenance history. This overview helps in resource allocation, cost-saving, and strategic decision-making.
Most of the core concepts of this module can be managed by key users (asset editors). Therefore, most concepts are described in the user manual, which can be found here: User manual: Assets
The next parts will go into more detail on some of the core concepts of this module that are mostly relevant for administrators:
Each asset that is created is created in a category. For more general information about categories, see: Categories
The following default categories are available for this module:
To navigate to all the general Asset model settings, go to Modules settings → tab Assets. Hover over the available settings to get more information about a specific setting:
More information on the Asset module can be found via the following related articles:
For an (end) user manual, see: User manual: Assets
For more detailed implementation information (including how to enable the module, which system groups are involved, data imports, and more information on the startboard and navigation menu options), see: Master data: Assets module activation and information