Difficulty: novice

Content

1 Who is in the office today, tomorrow or on a certain date?
2 Search for a colleague in a certain building
3 Filter your view based by all colleagues, personally configured Contact Groups or “favorite” colleagues
4 Check where your colleague is situated on a floor plan
5 See all the reservations your colleague has made and locate them on the floor plan
6 How to configure?
7 FAQ

Learning Objectives

After reading this article, you’ll be able to:

See who is in the office today, tomorrow or any other specific date
Search for a colleague in a certain building
Filter the view based on your favorite colleagues or all colleagues
Check where your colleague is situated on a floor plan

Find a colleague is based on Reservation data from your colleagues.

‪This feature verifies reservation data, so there is no active tracking of people

Easily spot when your favorite colleagues will be in the office
Take advantage of in-person collaboration
See how crowded the office will be (based on reservations)

Who is in the office today, tomorrow or on a certain date?

Search for a colleague in a certain building

Click on the Building Card to fold open the different locations.

Filter your view based by all colleagues, personally configured Contact Groups or “favorite” colleagues

Avoid seeing long lists, especially in big organizations and focus on colleagues you collaborate most with:

see All Colleagues or filter to focus only on your personally configured Contact Groups or Favorite Colleagues
directly jump to a colleagues' reservations by typing their name in the search box
sort the Search Result view on Name (A-Z or Z-A) or on Reservation Start Time
to see who made a reservation later today (where reservation start time lies in the future), or who might still be at the office (reservation end time lies in the past), simply fold the “Present Now” and “Will be in later today” tabs using the ^ on the right hand side

Check where your colleague is situated on a floor plan

From the calendar overview, select View on Floor in a Colleague Card to see the reserved location highlighted on the relevant floor plan.

It’s possible to select a location (nearby) and immediately make a reservation for the same time frame.

See all the reservations your colleague has made and locate them on the floor plan

From the calendar overview, select View Details in a Colleague Card to see more reservations made by that colleague. Select View on Floor to see the reserved location highlighted on the relevant floor plan.

It’s possible to select a location (nearby) and immediately make a reservation for the same time frame.

How to configure?

For any user that needs to be able to see this: Make sure to add the permissions "reservations.view" + "colleague.find" to the user role, see Roles and Profiles

FAQ

Just turn on View By Other People on the live floor plan.

There are several reasons why you might not see a colleague pop-up in Find a Colleague, even though they made a reservation:

First, make sure you’re looking in the correct location.
According to the Settings, your colleague might have opted out of wanting to be found (see GO - Profile Settings | Preferences or Settings).
If your rights are configured to have Reservation Restrictions (see Roles and Profiles), that means you’re not allowed to see/find any details on specific locations. If a colleague, that is allowed to make reservations in that location, has made a reservation there: since you’re not allowed to see/find any details on that particular location, this reservation will not turn up in your Find a Colleague view.

Search

Workplace Knowledge Base (support.spacewell.com)

GO - Find a Colleague

Analytics