The Workplace App

Difficulty: novice

Learning Objectives

After reading this article, you’ll be able to:

  • Start using the Workplace App

  • Identify the key features of the Workplace App


This manual is applicable for the Workplace app on both Android and iOS, you can download the app here:

‪Spacewell App Store

WEB STORE Workplace App

 

 

‪Google Play Store

GOOGLE PLAY: Workplace App

 

‪‪Apple App Store

APPSTORE: Workplace App

 

 

Be sure to check the System Requirements mentioned per platform on https://appstore.spacewell.com/#PA


Search Recommendations

When searching for a room, desk or parking space, the search recommendations are evaluated based on available time slots.

Recommended locations satisfy the below criteria:

  1. At least 1 available slot for the requested duration, starting on or within 2 hours of the start time requested

  2. On the requested day

  3. At one of the requested floors

  4. Matching the required capacity

 

Other location options are also displayed. These are typically locations which do not satisfy the recommendation criteria but are still a close match. Other great options are evaluated based on the below criteria:

  1. Should not meet the "recommended rooms" criteria

  2. Have 1 available slot of the requested duration at any other time during the day

  3. Should exist on one of the requested floors

  4. Capacity of a maximum 33% larger than the requested number of participants

For each room shown in other great options, a small message is displayed explaining why this room wasn't a recommended room. Results within "recommended" and "other great options" subgroups are ordered alphabetically within the group.

 

 

At the end of the list of search results, if the user has not found what he/she is looking for, it is possible to fine tune the search criteria and perform a new search right away.

If a user simply wants to consult all available rooms/desks, these can be viewed per floor either as a list or on the live floorplan.

If a user searches for a room from 8 am - 9 am, for each meeting room in the list:

  1. If the slot is available, it is highlighted as a preferred slot on the room card.

  2. If there are more slots available later in the day for the same room and the same duration, those slots are also displayed for selection, but are not highlighted. (e.g. 8:30-9:30, 9:30-10:30 and 13:30-14:30)

  3. Maximum 3 slots are shown per room, which includes both the preferred slot and other slots.

  4. If the number of slots found (including preferred and future time) is less than 3, available slots earlier than the start time on the same day are displayed. (e.g. 7:30-8:30)

  5. No two slots overlap

  6. Slots are sorted based on start time. Therefore, it is possible that the preferred slot is not the first option in the list. (e.g. 7:00-8:00, 8:00-9:00, 13:00-14:00).

  7. All slots are evaluated on the searched date only. The app will not suggest slots falling on other days

 

In addition to consulting search results (recommended and other rooms) as a list of rooms, it is possible to visualize the same result on the floorplan too.

When the user selects the floor plan view icon from the top right on the search results page, the app shows the floor drawing of the first floor having one of the searched rooms, with the room highlighted in the app.

If search results exist across multiple floors in the building, the user can switch to other floors and view recommendations on those floors.

FAQ

On the home screen: swipe to pull down.

Last refresh date will be indicated.

 


 

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