GO - Calendar
- Julie Isebaert
Difficulty: novice
Learning Objectives
After reading this article, you’ll be able to:
Configure the calendar to fit your requirements
Create Room or Workplace reservations through the Calendar
The calendar view allows users to see availability for different room types, (or apply other filters) across multiple time blocks.
How to use the Calendar
Select the building for which you want to load the location list and their availability
Indicate if you want to load the list of Rooms for that building, the list of Workplaces or both
if you have specific requirements, set a filter to reduce the results list
On the top right, Search within the presented location list (based on Building selection, Object Type selection and filter) or Sort based on
Name (A-Z or Z-A)
Capacity (Low-High or High-Low)
Availability (only relevant for real-time view when occupancy data is available for that location)
Below Search, customize the calendar timeline
In Week-view, see
Monday to Friday, or include weekends
Define working hours, or 24/7 view
In Day-view, zoom in or out choosing between 2h, 1h, 30min or 15min view
Select a date
Jump through the weeks using the arrows
Select a specific date using the calendar view
Jump back to Today
On the left hand side of the screen, Workplace will load the locations depending on the search, filter & sort criteria.
The list will show location picture, name and capacity
To view the details of a location, mouse hover on the location to show more details like floor and zone or to jump to a floor plan on which the location is highlighted
How to make a reservation through the Calendar
When you find a location that fits your requirements,
Click in the relevant time block to start your time selection
To define the time, drag-and-drop the start and end-time in the calendar itself, or change the elements visible in the pop-up
Based on the (2h, 1h, 30min or 15min) zoom in Day view, a click in the calendar selects a time block of the selected zoom level (15min time block in 15min view, 1h time block in 1h view)
It’s possible to drag-and-drop the start and end-time, but also here the zoom level is respected.
Fill in the basic fields in the pop-up to quickly confirm your reservation, or
Select “More Details” to open the GO - Confirm Location Reservation screen in order to add Add-Ons like Services or Equipment
Good to know
It’s not possible to see reservation data for the past
when looking at a date in the past and switching to date or week view, you’re brought back to today’s date
Based on the (2h, 1h, 30min or 15min) zoom in Day view, a click in the calendar selects a time block of the selected zoom level (15min time block in 15min view, 1h time block in 1h view)
The colors used in the Calendar
Your own reservations will be highlighted in a different color
Unavailable times are indicated through shading
Reservations of other users will mention their name in Day view
The Calendar Building List only shows those for which a floorplan is configured.
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