Difficulty: novice
Content
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Learning Objectives
After reading this article, you’ll be able to:
Identify the key features of the Workplace App
Header
Quick access icons
Favorites
Search
Settings; User picture is taken from IWMS database (cannot be changed in the app)
If available (taken from IWMS database): building picture will be shown as background image
Location Indicator shows currently selected location (possible to select and go back to Location Selection)
Actions
Per default, 4 action-labels are visible on the Home Screen
Use the Reorder button on the top right (this will open a new window with all the possible options)
Or show all possible actions by clicking the down-arrow
Action buttons allow to
View the Floor Plan
Book a Room/Workplace/Parking Space (see Make a reservation for a location)
Book services and equipment (Make a standalone reservation for services and/or equipment objects)
Scan to Book Now (see Make a reservation for a location)
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Action card “Scan for Details” launches a built-in scanner so the user can scan a location configured scan code. Upon scanning a location QR code, the Location Detail Screen opens. From here, user can
Location QR codes are configured in IWMS. |
View Events (ongoing or upcoming reservations)My Reservations
View your favorite Room/Workplace/Parking Space/Colleague
Open Settings
Floor card
Information on the other floors in the same building, per floor:
Available rooms (format: “unoccupied + not reserved”/total)
Available desks (format: “unoccupied + not reserved”/total)
Available parking spaces (format: “unoccupied + not reserved”/total)
Level of the floor as configured (for example 0 for ground floor)
Crowdedness indicator (concept Crowdedness Indicator is explained on Workplace Glossary)
Upon selecting a floor, the floor plan will open. See Using the floorplan
Using the 3-dots-symbol on the home screen floor card, user can set to “Never show Floors Card” or go to Settings
Ongoing & Upcoming Events
Ongoing Events
All ongoing events of the logged in user are displayed.
Each meeting has 2 options
Extend : User can extend the meeting on selecting this
End : User can end the meeting
Upcoming Events
Events taking place in the next 7 days for the logged in user are displayed in this card.
Maximum of 3 records are displayed. ‘View all’ option is displayed after the 3rd record if user has more than 3 upcoming events
On selecting ‘View all’ option, “View Events” screen is displayed
User is navigated to ‘Meeting details’ screen when selecting any meeting
“View Events” screen
All upcoming events of the logged in user are displayed in this screen. Past meetings are not displayed
It has 2 tabs
Rooms : Room events are displayed
Workplaces : Workplace events are displayed
By default, events taking place in the next 7 days are displayed
More events are displayed when user selects “Load events” button at the bottom (loading events per 7 days)see https://spacewell.atlassian.net/wiki/spaces/KB/pages/edit-v2/705855489?draftShareId=5bb419a6-40a4-4b1f-aa68-bed2f583086b#Ongoing-%26-Upcoming-Events
My Favorites
Information on the previously set favorite meeting rooms, desks or parking spaces (see Select favorites)
Name of the reservable resource
“Available/Occupied for the next X hours and Y minutes”
Timeline for Today, indicating with red or green dots if and when the resource is available
Upon selecting a Favorites card, the Resource detail page for that specific resource will open.
Using the 3-dots-symbol, user can set to “Never show Favorites” or go to Settings
All caught up for today!
‘All caught up for today’ card is displayed in the Home screen only when all other cards are hidden or empty
Search
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