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Julie Isebaert

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Difficulty: novice

Content

Table of Contents
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Learning Objectives

After reading this article, you’ll be able to:

  • Identify the key features of the Workplace App

Home Screen Components

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titleHome Screen - Header

Header

  • Indication of user location (possible to select and go back to Location Selection)

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    • If available (taken from IWMS database): building picture will be shown as background image

  • Crowdedness indicator (concept Crowdedness Indicator is explained on Workplace Glossary): label explaining how crowded a floor is based on number of reserved rooms and/or occupied rooms

  • Least occupied floor indicator: floor with the lowest crowdedness value

    • Location Indicator shows currently selected location (possible to select and go back to Location Selection)

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    Actions

    Per default, 4 action-labels are visible on the Home Screen

    Use the Reorder button on the top right (this will open a new window with all the possible options)

    Or show all possible actions by clicking the down-arrow

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    Action buttons allow to

    • View the Floor Plan

    • Book a Room/Workplace/Parking Space

  • View Events (ongoing or upcoming reservations)

  • Find a Colleague

    • View your favorite Room/Workplace/Parking SpaceHome Screen - Floor Cards
    Expand
    titleScan for Details
    title

    Action card “Scan for Details” launches a built-in scanner so the user can scan a location configured scan code.

    Upon scanning a location QR code

    (to see more details about that location)

  • Create a simple ticket

  • Open Settings

    • Use the Reorder button on the top right (this will open a new window with all the possible options)

    Or show all possible actions by clicking the down-arrow

    Expand

    , the Location Detail Screen opens. From here, user can

    • see Location details (location name, capacity, picture)

    • location availability

    • book location

    • book a ticket

    • view on floor plan

    • mark location as favorite

    Info

    This also works when location A is selected in the app, but scan object is in location B.

    Location QR codes are configured in IWMS.

    Floor card

    Information on the other floors in the same building, per floor:

    • Available rooms (format: “unoccupied + not reserved”/total)

    • Available desks (format: “unoccupied + not reserved”/total)

    • Available parking spaces (format: “unoccupied + not reserved”/total)

    • Level of the floor as configured (for example 0 for ground floor)

    • Crowdedness indicator (concept Crowdedness Indicator is explained on Workplace Glossary)

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    Upon selecting a floor, the floor plan will open. See Using the floorplan

    Using the 3-dots-symbol on the home screen floor card, user can set to “Never show Floors Card” or go to Settings

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    titleHome Screen -

    Ongoing

    Events

    & Upcoming Events

    Ongoing Events

    ‪All ongoing events of the logged in user are displayed.

    ‪Each meeting has 2 options

    • Extend : User can extend the meeting on selecting this

    • End : User can end the meeting

    ‪

    Upcoming Events

    ‪Events taking place in the next 7 days for the logged in user are displayed in this card.

    ‪Maximum of 3 records are displayed. ‘View all’ option is displayed after the 3rd record if user has more than 3 upcoming events

    ‪On selecting ‘View all’ option, “View Events” screen is displayed

    ‪User is navigated to ‘Meeting details’ screen when selecting any meeting

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    “View Events” screen

    All upcoming events of the logged in user are displayed in this screen. Past meetings are not displayed

    It has 2 tabs

    • Rooms : Room events are displayed

    • Workplaces :  Workplace events are displayed

    By default, events taking place in the next 7 days are displayed

    More events are displayed when user selects “Load events” button at the bottom (loading events per 7 days)

    ExpandtitleHome Screen -

    see https://spacewell.atlassian.net/wiki/spaces/KB/pages/edit-v2/705855489?draftShareId=5bb419a6-40a4-4b1f-aa68-bed2f583086b#Ongoing-%26-Upcoming-Events

    My Favorites

    Information on the previously set favorite meeting rooms, desks or parking spaces (see Select

    Favorites

    favorites)

    • Name of the reservable resource

    • “Available/Occupied for the next X hours and Y minutes”

    • Timeline for Today,  indicating with red or green dots if and when the resource is available

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    Upon selecting a Favorites card, the Resource detail page for that specific resource will open.

    Using the 3-dots-symbol, user can set to “Never show Favorites” or go to Settings

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    titleHome Screen -

    All caught up for today!

    ‪‘All

    ‘All caught up for today’ card is displayed in the Home screen only when all other cards are hidden or empty

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