Workplace Kiosk App End user Quick Guide
- Julie Isebaert
Difficulty: novice
Learning Objectives
After reading this article, you’ll be able to:
Use the Kiosk App
BOOKINGS MADE EASY
Find and book rooms and desks through different functionalities that combine reservations and live occupancy data
VIEW DATA IN REAL TIME
The data is mapped intuitively on floor plans to show you immediate results at any moment
REAL TIME INFO
Free rooms/workplaces, Busiest time of day, …
SYNC WITH OUTLOOK
Synchronize your bookings with Outlook
Quick start guide
The Kiosk app is usually installed on large screens at the building or floor entry.
Depending on the screen rotation, the Kiosk app will switch to the relevant Landscape or Portrait mode.
Functionality Overview
Location Detail Screen
Location name & Picture
Comfort & Occupancy information (depending on sensors available for the location)
Linked location grouping
Capacity
Timeline shows today’s date and reservations.
Quick timeslots available after configuration
Reservations made easy
Check availability and make a reservations via live floorplan view, on a timeline listing all locations or check available pictures of locations in grid view.
Live Data Floor plan
Select a location and check the availability
Select date & time. This will automatically open on “Today”, but the calendars allows a search on other data. Use Quick Timeslots or select from-till period.
Confirm timeslot
Select login method and log in.
Confirm the reservation
The tool will confirm if the reservation creation was successful
Floor plan Legend
Occupancy View
Green means that the location is not currently occupied.
Red means the room/desk is currently occupied. The icon will fade out over time. As the icon fades out, the likelihood that the room is still occupied is going down. After a sensor is triggered, it takes 15 minutes for the location to show green again (if not triggered again).
Grey means that this location should not be used/ occupied (eg checkered pattern due to covid).
Reservation View
Red means the room is reserved and occupied.
The number indicates for how long the room is reserved in minutes.
Yellow means the room is reserved but not currently occupied.
The number indicates for how long the room is reserved in minutes.
Green with an icon means the room is not reserved but occupied.
Green with a number means the room is reserved in X minutes.
Red with an icon means that the room is not reservable but currently occupied.
Complete floor plan legend can be found here: Live Data floorplan
This information in a presentation
Use this End User Quick Guide Template to help end users quickly navigate your environment. Don't forget to customize the slides by taking the questions on the first slide into account.
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