AXX-1515

Default email address:

If no email address is specified in the general email settings, the system would send emails on behalf of 'noreply@axxerion.com'. This has been changed to 'noreply@spacewell.com'.

AXX-2148

Authorizations:

The navigation system groups (e.g. 'access to navigation menu assets') were part of the '9. Others' parent group. Since more navigation-specific system groups are being added, they now have their own parent system group to group them together: '8. Additional navigation option'. This change should not impact any users or processes.

AXX-2071

Buildings:

The label ‘Property’ and all related labels have been renamed to ‘building’ as this is a more suitable name. This change only impacts the English language.

AXX-2123

Buildings - Categories:

Some small enhancements are done for the building categories:

- A description is added to the categories, which is visible when creating a new building object.
- The ‘Category’ field is now also shown in the standard list of buildings (via the building search screen)
- The area category ‘Area’ is relabeled to 'Area (general)'

AXX-1697

Compliance graphs:

The compliance graphs now include an additional filter field 'Related to'. Via this filter field, it is possible to view all graphs only based on legislation documents related to assets or only to buildings (or both by default).

AXX-844

Compliance:

A new option has been added to upload new documents in bulk. This option is available via the navigation menu 'Compliance'. Via this option, the legislation (document) manager can upload multiple documents at once and link each document to the relevant asset and document type via a list view.

AXX-2154

Compliance - Additional system group for supplier access:

Not every compliance user automatically has the access rights to see the navigation menu or startboard to find the legislation documents they are responsible for via the different overviews. This is usually the case if users are only authorizaed in the context of a legislation or compliance asset for example.

A new group is added (8. view compliance startboard (FMB-G161)) to give a user (e.g. a supplier) access to several options on the Compliance dashboard to find legislation documents they are responsible for, without the need to actually wait until they receive a task in the workflow.

AXX-1694

Compliance - Automatically link relevant legislations to building

When linking a legislation to an asset, that is also related to a building, the legislation will now be automatically linked to the building. The relevant document types for the building will also be automatically generated.

AXX-1680

Compliance - Enabling user access on Legislation level:

It is now also possible to authorize users to upload documents in the context of a legislation (either new documents or new versions of existing documents). Via this option, it becomes possible to give a user the task of managing all documents for a specific legislation.

AXX-1768

Compliance - NL/SfB code:

Some changes have been made related to NL/SfB code field and table related to compliance:

- A new table for the NL/SfB codes has been added. The old table was an element list, not the NL/SfB list. If desired, the old list can be deleted and the new list can be generated.
- The element type (NL/SfB code, text) field used in the O-Prognose integration, is now also added to the regular asset page. If the NL/SfB code from this text field is also available in the actual NL/SfB code table, it will be automatically set based on the text field on the asset (the NL/SfB text and actual code field are now both displayed).
- The NL/SfB text field is now shown in the compliance overviews, instead of the NL/SfB code field.

AXX-2023

Compliance - Updates to the initial reference date:

- The 'Initial reference date' field on a legislation document is now automatically taken over from the asset 'purchase date' field, if the document is applicable to the asset or the construction date of the building, if the legislation document is applicable to the building
- The 'Purchase date' field on an asset is relabeled to 'Purchase/installation date'
- The 'Initial reference date' field on a legislation document is relabeled to 'Installation / initial reference date'
- If the initial reference date is leading (based on the related document type), this field is now also shown on the legislation document

AXX-1683

Compliance - Updates to the overviews:

Multiple updates and additions have been made on some of the overviews used in the compliance module:

-The legislation documents overview now includes the filter ‘Document responsible’ to filter on legislation documents where a specific user has the role to upload the new documents.
-This same overview now also includes the ‘code’ and ‘related to’ fields of the legislation in the filter and in the result page
-The ‘Compliance graphs’ overview now also has the option to filter on ‘Document responsible'.
-The ‘Compliance overview’ is renamed to ‘Compliance issues’ (as it shows the current issues).
-The 'Compliance issues’ overview no longer has the option to open the graphs, as these have no relation. The graphs are still available via the starboard tab and the navigation menu.
-The starboard tab now also has the option to open the ‘legislation documents’ search via a button (relevant for users not having the navigation menu).

AXX-1298

Default password email:

For new tenants, the email the users receive with the Workplace Management login credentials has been updated. The email now includes the correct (new UI) URL and the word 'Axxerion' has been replaced by 'Workplace Management'.
This new email template is automatically used as the default password email template when a new client is enabled via the initialization wizard.

AXX-1776

Documents - Link existing documents:

Key users can now also link already uploaded documents to an object (e.g. buildings, assets, etc.) instead of only uploading new documents. Via the new 'Link existing document' button, existing documents can be searched and can be linked to the selected object.

AXX-1637

Project management:

The new Project management module has been added. This module can be used to manage (capital) projects, project phases, project-related work orders, and track budget vs realization on project (parts). For more information on how to enable and use this module, see: https://support.spacewell.com/page/workplace-management

AXX-779

Request problem types:

The navigation menu option 'Problem type trees' has been relabeled to 'Problem trees' and this overview only shows problem trees that actually have problem types linked to them. As an administrator, the option to view all problem trees and add new ones is still available via this overview.

AXX-2010

Requests - Service Level Agreements:

If Service Level Agreements on a request were enabled, not all relevant fields were shown on the request. Only the ‘Log date’, ‘Planned due date’, and ‘Handled date’ were shown. The ‘Planned response date’ and ‘Response date’ are now also added. The ‘Planned due date' has been relabeled to ‘Planned handle date’. A heading has been added to bundle the SLA relevant fields mentioned above.

A page include is also added to show manual changes made to the field ‘Log date', ‘Response date’ and 'Handle date’. Manual changes can be done via the pencil button behind the applicable field and a mandatory reason needs to be filled in.

AXX-2178

Reservable objects - Page settings optimizations:

Some optimizations on the reservable object pages have been done:

-The function ‘Availability’ has been moved to a page include to show the linked regime directly.
-The option to search reservations was only available on catalog item reservables and now also on the area and asset reservable page.
-The remarks field on area reservable did not serve a purpose, so this is removed from the page.

AXX-2034

Reservation general settings:

It is no longer possible to set negative values in the 'Reserve in advance from' and 'Reserve in advance until' settings in the reservation module settings, as those would lead to not being able to create a reservation that starts after now. To avoid unnecessary issues and the need for support, an error is now given if a negative value is entered in one of these fields.

AXX-2009

Reservation types:

Some of the settings on the reservation type (Reserve areas, Reserve asset, Reserve catering) were always available, even if in general these settings were not enabled. This has been updated. The settings on the reservation type are only available if the related general setting is enabled.

AXX-1979

User profiles:

The user profile overviews no longer show user profiles that are NOT customer-specific (e.g. the root profiles), with the exception of the 'Workplace Management Administrator'. Only the Workplace Management administrator profile and customer-specific profiles are relevant and should be used.

AXX-2130

User management - New option to show all users:

The user search overview now has an additional function 'Show all users' on the search page. This gives an overview of all users. The regular search option shows a maximum of 1000 users, which makes it difficult to view all users if there are more than 1000.

AXX-992

Admin customization - Use a template on 'createObject' function:

Two new fields have been added to the pageFunction object and page:
-Template type
-Template

Via these fields, a template can be set (similar to setting a template in a category) and if a createObject function is used, the template will be used to preset fields (based on the template).
If the category in which the object is created also has a template, the page function template is used and the category template is ignored.

AXX-1187

Implementation Consultants - MCS to Workplace Management solution:

A new solution activation has been added to the module activations: MCS to Workplace Management for Workplace Experience-only customers. If a customer is currently using MCS as IWMS, while only using Workplace Experience features and touchpoints, a solution can be enabled to migrate this customer to Workplace Management. This will enable the correct options and modules, as well as provide the correct import templates.

Be aware: This always needs to be coordinated with Product/Development first.

AXX-1553

Viewing graphs with dark mode enabled

When dark mode on your operating system is enabled, the background of high charts also becomes black. This made the graphs look strange and unreadable. Therefore has the option to use dark backgrounds or styles for displaying charts been removed and the graphs no longer become black.

AXX-2109

Maintenance schedule 'create in past' field label:

When a user has ‘View’ access to the field ‘createInPast’ In Maintenance schedules, they see 'True/ False' and when they have editing rights to the field, you see Yes/ No. This has been fixed and the field now always shows yes/no.

AXX-2001

Assurance documents:

The document type overview in the 'Assurance documents' module showed a wrong page name (Assurance types instead of document types) in the breadcrumb path. This has been fixed.

AXX-1716

Parking reservations:

If parking areas are reservable, they did not show up as reservable areas in a new reservation in Workplace management. This was due to the reservable type field that was automatically set to 'parking'. This type resulted in some unwanted filtering on which reservables to show. This has been fixed for new areas's by using a custom label 'parking'. These areas now do show up (if available) in a new reservation.

AXX-1513

Reservation calendar:

When adding equipment via the reservation calendar in an existing reservation, the calendar did not directly show results, this has been fixed.

AXX-1728

Barcode scan

When using the barcode scan option in Workplace management to search for an object, instead of opening the object (for instance an asset or visitor), it sometimes showed a list containing the object twice. This has been fixed.

AXX-1581

Selecting the default startboard tab for a user

When selecting the default startboard tab for a user in the user's user settings, the available options were displayed based on the logged in user instead of the user that the settings belong to. This has been fixed.

AXX-2028

Regime timezone used for calculating availability

When submitting a reservation, the availability check that is performed did not take the timezone of the relevant regime's into account. This has been fixed.