Space monitor
- Stefanie De Mesure
- Julie Isebaert
Difficulty: novice
Learning Objectives
After reading this article, you’ll be able to:
Read the Space Monitor Dashboard
Space monitor dashboard provides insight in the historical data that is gathered by motion and headcount (presence detection/occupancy and utilization) devices that send data to Workplace platform. The question it tries to answer is: “Which insight/trend is communicated through the data?”
Additionally, Opportunity simulator aims to simulate potential square meter reductions and savings based on the real usage or need of your organization.
Historical data means that the visualized data in the dashboard was gathered until yesterday.
“Summary” page
“Overview” page
As soon as location filtering is set to floor level, floor plan will show up.
If Workplace is receiving data that is relevant for this dashboard, the location will be colored. Colors will range from red (lower occupancy measured, so getting “a bad grade”) over orange-yellow to green (higher occupancy measured, so getting “a better grade”). In summary: the greener the color, the more this locations is occupied.
red: 0-25% occupancy measured over the selected time frame
orange: 25-60% occupancy measured over the selected time frame
green: 60-100% occupancy measured over the selected time frame
Below example (floorplans) compare occupancy in 2 different months, where the one on the left got an average utilization of 33%, and the one on the right only 26%.
“Analysis – Occupancy” page
“Analysis – Utilization” page
This sheet is hidden when not applicable/needs to be explicitly enabled
Benchmarking of Utilization spaces
This sheet is hidden when not applicable/needs to be explicitly enabled
“Reservations vs Occupancy” page
This sheet is hidden when not applicable/needs to be explicitly enabled
This sheet shows more information on reservations over the last 6 months, and takes into account reservations on Rooms and Workplaces made on all touch points.
“Scope & capacities” page
“Data Comparison” page
Good to know
Space Monitor dashboard takes into account following data:
Business hours only, configured in Studio > Default Regional Settings (allowing for 1h margins both in the mornings and the evenings)
Weekends are excluded
12 months of hourly sensor data
6 months of 15 min reservation data
Move scenario
I've installed sensors in location X, but we're moving.
A relocation project can entail several use cases (should the old data still be available in the old location, after the move? Or should the old data move too and be available on the new location?).
The actual use case must be very clear. The more information is available, the better.
Possible move scenarios:
When it comes to timeslot recalculation:
We cannot recalculate timeslots for specific locations, only for the whole environment
Taking into account the actual and full configuration, including zones ...
No dependency on the floorplan
Needed in case a sensor migrated in the past from one location to another (say A to B)
When recalculating from T0 we loose the data from location A, only taking data from location B
Recalculation applies the actual config retroactively until a specified T0 back in time
Recalculates all data (timeslots)
When following input parameters are available to the Cobundu team, the job takes about 10-15 minutes
Input needed:
TO (start date for recalculation – until present)
Sign off that current config is accurate
When moving sensor devices, it is important to trigger the sensor after re-installation. If the sensor is not triggered at the new location, no data will show in behalf of that location in the dashboard.
Conclusion
If you are planning a move for a floor where sensors are installed, please reach out to your Spacewell Account Manager.
Concerns in terms of floor plan changes, configuration impact, analysis breakpoints and privacy need to be addressed.
More information
Frequently Asked Questions on Dashboards
Check out FAQ on Dashboards
How to navigate the Dashboards
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