Difficulty: expert

Required Setup

Below instructions are specific to the Space monitor dashboard. Make sure to also check the FAQ in Dashboards.

1. ‪Map Workplace Space Category with IWMS Room Classifications as described in Dashboard settings | Space Category Mapping

   • Space Monitor only considers Work Spaces, Concentration Spaces and Collaboration Spaces.

     ‪" Other " (default category) is not considered by Space monitor Dashboard.

   • Open

     

   • Work Spaces: needs to be IWMS workplace object

   • Concentration Spaces: needs to be IWMS room object

   • Collaboration Spaces: needs to be IWMS room object

   • Open

     

   • More details about the “Minimum Occupied Duration” (which should be seen as a “granularity in regards to occupation data aggregation”), can be found on https://spacewell.atlassian.net/wiki/spaces/WM/pages/492237. Best practice is to leave the default set to 15 minutes.

2. Room capacity needed for rooms where utilization is measured.

   1. If Reservable Rooms have been set up, but Utilization is not in scope, check Setting the capacity and thresholds of spaces on what to do.

3. Set up Mapping neighborhoods on floorplans

   1. Zones:

      • Indicate the Reference of the Zone immediately into Studio

      • Select relevant locations

      • Select color and upload icon

   2. Departments (not available)

4. Preferably all collaboration spaces have square meters (SQM) configured

   1. If SQM is not configured for your collaboration spaces, then the Opportunity Simulator Sheet will have some empty charts (This is also indicated as such in those empty charts: "please configure SQM in your IWMS".)

   2. Avoid a mix (some collaboration spaces WITH SQM configured and some WITHOUT), as this will mess up the saving simulations

5. Set up Calendar Filters (optional): needs to be requested with BI DEV team

6. Sensor installation was done according to instructions

[Spacewell Internal : In case you have any questions on where information in the dashboard is coming from or how it is set up, you can check DASHBOARD CONFIGURATIONS GUIDELINES ]

Your customer is moving and has questions on his dashboard?

In case your customer is planning a move for a floor where sensors are installed, please check our Best practices page

Request Dashboard setup

Request the Parking Monitor Dashboard with your Spacewell Account Manager.
After the sensors are sending data to the Workplace IoT platform, your Spacewell Implementation consultant will book a Spacewell internal ticket to request the dashboard to be set up.

Quality Assurance

Verify following general points:

• Locations correct?

• Number of rooms correct?

• Is floorplan loading correctly?

• Zone description correct?

• Typos?

• Number of floors

• Check Dashboards Space category mapping

• Check Studio health view

• Check locations master data in IWMS + config of locations in Location Grouping and Room Capacity

Keywords relevant to dashboards

‪Expected patterns: eg values lower at lunch time/weekends

‪Anomaly: eg values being 100%; values showing 0% during week days

Summary Page

Overview occupancy & utilization

Occupancy Analysis

Utilization Analysis (only when utilization is measured)

Scope and Capacities

If you notice anything strange on the dashboard, consider the following:

• Check config of sensors in Studio (Sensor Devices: correct Device ID, linked to Room or Workplace object, linked to Zone etc)

• Check config of floorplans in Studio (and IWMS if relevant)

• Check locations master data in IWMS + config of locations in Studio Location Grouping and Room Capacity

• Check Dashboards Space category mapping in Studio > Settings > Dashboards

• Check installation of sensors + on-site environment (might be empty due to Covid or warmer due to climate)

• If any values are off the charts, book a call for the BI team to check the incoming values (Incidents > Cobundu Incidents > Nature: Cobundu Dashboards)

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