MGT - Compliance
- Julie Isebaert
- Sergio Karijodinomo
Compliance management involves establishing processes, policies, and controls to ensure that an organization operates within the legal and regulatory boundaries that apply to its operations.
This includes activities such as monitoring, reporting, and taking corrective actions to ensure that the organization and its employees are conducting their activities in accordance with the required rules and regulations.
Compliance is crucial for maintaining ethical practices, minimizing risks, and avoiding legal and financial penalties.
Legislation
Use the default Dutch legislation
or define your own compliance
Documents
Get a clear overview of the required documents needed to be compliant
Status tracking
Easily track the status of items: compliant, non-compliant, expired
Alerts
Get notified when the tasks/ documents are overdue
Dashboards
Use dashboards to get insights and identify gaps
Assets
Link legislation to your assets and properties
Challenges in Compliance
Complex & changing regulations
Regulations can vary significantly and may change over time, making it difficult for stakeholders to keep track of the latest requirements.
Lack of awareness
Building owners and managers might not be fully aware of all the regulations that apply to their specific property or the latest updates in building codes, environmental standards, safety requirements, etc.
Inadequate Documentation
Keeping track of all compliance-related documentation, permits, and certifications can be cumbersome, and failing to maintain accurate records may lead to compliance issues.
Goals to pursue in relation to Compliance
Goal #1
Be on top of all regulations and requirements
Goal #2
Have a clear overview of documents and open tasks in one place
Goal #3
Be able to report the compliance performance of the management
Integrated Legislation (NL only)
Easily comply with existing Dutch legislation to make sure your buildings are compliant.
Check all documents required per legislation and their update frequency.
Easily link this legislation to assets and properties
Legislation is updated every quarter and is offered as an add-on.
Create your own legislations
Create your own legislations or regulations to comply with.
Indicate all documents needed and their mandatory frequency as specified per legislation.
Link those legislations to assets and properties.
It can also be used for other types of compliance (like pandemic spread protocols).
Properties and Assets
Your properties and assets data in one system
Create your properties and assets in the system.
Link legislation to an asset or ask for software to suggest the legislation needed
Compliance Documents
Check which documents are about to expire or still have open points.
Export those overviews to Excel.
Supplier management
Suppliers can upload the necessary documents.
Indicate if your approval is needed for documents issued by suppliers.
Get insights using dashboards.
Monitor, assess, and get valuable insights into your compliance status using charts and lists.
Get insights into the tasks that need to be performed to maintain compliance, ensuring that nothing falls through the cracks.
Check your compliance score for the following:
All properties combined
All assets combined
All legislations combined
Assets per building
Asset per legislation
All documents combined
Benefits
By utilizing these dashboards and overviews, organizations can easily track their progress, identify any compliance gaps, and proactively address necessary tasks.